Assistant Office Manager
About The Position
Meneses Law is an Immigration Law Firm seeking an Assistant Office Manager to join our growing team. The ideal candidate's responsibility is to create a positive, efficient and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. Assistant Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.
Requirements
- Proficient with Microsoft Office Suite and other relevant data tools.
- Excellent time management skills, and ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and take initiative in problem-solving.
- Ability to collaborate with cross-functional teams and communicate findings effectively.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Able to type 45 WPM or more.
- English usage, spelling, grammar, and punctuation
- Proper phone etiquette
- Must be fluent in both English and Spanish.
Nice To Haves
- MBA preferred
- Ability to work in a dynamic, fast-paced environment and meet deadlines.
Responsibilities
- Assist with the day-to-day operation workflow which includes, overseeing the operation department, handle HR manners, supervision, and maintaining office supplies and needs.
- Guide an interdepartmental team to complete assigned projects on time, specifications, and with accuracy and efficiency.
- Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed.
- Collaborate with Office Manager to assess departmental needs and goals and partner with Operations Director to fill any operational gaps.
- Assist in designing and maintaining clear operational guides to ensure consistency of operations.
- Maintain the strictest level of confidentiality with organizational information.
- Perform any other tasks or functions deemed necessary to the daily operations of the employer.
Benefits
- Medical
- Employer paid dental
- Vision
- Employer paid life insurance
- 2 weeks of paid time off
- 10 days of paid holidays
- 401k Match
- Structured training programs
- Meaningful career advancement opportunities
- Work with state-of-the-art technology
- Name recognition & prestige immigration law firm
- Birthday and anniversary rewards
- Sophisticated, challenging work
- Business professional work environment
- Participate in a variety of volunteered events throughout the year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
