Assistant Office Manager/Administrator

Heritage Hotels & Resorts Corporate Office•Albuquerque, NM

1d•$15 - $16•Onsite

About The Position

The Assistant Office Manager / Administrator plays a key role in supporting the daily operations of Heritage Companies' Corporate Office. As one of the first points of contact for employees, visitors, vendors, and business partners, this position helps create an organized, professional, and welcoming environment while ensuring administrative processes run smoothly behind the scenes. This role is ideal for someone who enjoys problem-solving, supporting leaders and teams, managing multiple priorities, and contributing to a positive workplace culture. It offers an excellent opportunity to build administrative leadership experience while making a meaningful impact across the organization.

Requirements

Strong organizational, time management, and project coordination skills.
Excellent written and verbal communication abilities.
Experience supporting senior leaders and managing multiple priorities.
Advanced proficiency in Google Workspace, Adobe, and Microsoft Excel.
Strong attention to detail with exceptional follow-through.
Ability to work independently while maintaining a collaborative mindset.
Professionalism, discretion, and the ability to maintain confidentiality.
Customer-service-focused approach with a positive attitude.

Nice To Haves

Experience in hospitality, real estate, professional services, or a corporate office environment preferred.
Executive-level administrative support experience preferred.

Responsibilities

Serve as the primary point of contact for incoming Corporate Office calls.
Support daily office operations and administrative functions.
Coordinate meeting schedules, conference room reservations, and company events.
Manage office supply purchasing and inventory.
Welcome visitors and provide front-office support as needed.
Assist with vendor communication and service coordination.
Maintain organized records, files, and company documentation.
Support employee onboarding and administrative processes.
Assist with internal communications and company announcements.
Prepare reports, presentations, spreadsheets, and meeting materials.
Manage financial tracking spreadsheets and administrative reporting.
Help maintain a professional, organized, and welcoming office environment.
Provide administrative support to leadership and departments across the company.
Assist with special projects and process improvement initiatives.
Perform additional duties as assigned.