Assistant Office Director

Frederick County Government•Winchester Hall - Frederick, MD

1d•Hybrid

About The Position

This position supports the management and oversight of the Office of Procurement and Contracting for Frederick County operations, ensuring the efficient and ethical procurement of goods, services, and construction across all departments and agencies. The position supervises and develops professional staff, leads fiscal year-end and month-end closing activities, and serves as subject matter expert for the County’s procurement system. The incumbent represents the County in negotiations, committees, and oversight functions, and acts in the absence of the Director to ensure continuity of leadership. NOTE: Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

Requirements

Bachelor’s degree in business administration, supply chain management, public administration, or a related field
Minimum of 7 years of experience in procurement, contract administration, or purchasing
Minimum of 3 years of experience supervising or managing staff
Current Professional Public Buyer (CPPB) Certification

Nice To Haves

Master’s Degree with 5 years experience as described above with at least 2 years experience supervising or managing staff
Experience using INFOR Lawson
Experience using OpenGov
Experience working with Engineers Joint Contract Documents Committee (EJCDC) documents
Experience in public-sector procurement and contracting

Responsibilities

Analyze variances and trends to support budget development, forecasting, and corrective action recommendations
Coordinate year-end close activities and assist with audit requests, workpapers, and responses
Oversee month-end and fiscal year-end closing activities to ensure accurate financial reporting and compliance with applicable standards
Manage and evaluate daily operations of the Office of Procurement and Contracting, including staff oversight, program administration, and procurement of goods and services across all departments
Lead negotiation teams comprised of technical, legal, and fiscal participants to secure favorable contract terms and agreements
Recommend and implement changes in procurement policies and procedures to meet evolving regulatory and operational requirements
Identify, recruit, and pre-qualify service providers and suppliers, and prepare solicitation documents for issuance to prospective offerors and bidders
Chair pre-bid and pre-proposal meetings, participate in site visits, receive bids, conduct openings, and coordinate distribution to evaluators
Coordinate technical reviews and evaluations of bids, conduct bid tabulations, lead price negotiations, and prepare award recommendations
Perform price and cost analyses of bid submittits and proposed change orders to ensure equitable pricing and compliance
Prepare and issue purchase orders, award and administer contracts, and coordinate supplier and vendor acceptance with required approvals
Coordinate responses to requests for clarification, resolve disputes, and address supplier and vendor performance issues
Develop and maintain official documentation of procurement actions to ensure compliance with Federal, State, local, and County regulations
Support business development initiatives and proposal preparation activities, including pricing determinations and supplier utilization recommendations
Serve as a member of the Towing Oversight Committee and manage towing operations in accordance with county requirements
Serve as subject matter expert for the INFOR system by providing technical support for procurement cards, purchase orders, requisitions, and contract management
Serve in the absence of the Director to ensure continuity of leadership and decision-making
Perform other related duties as required

Benefits

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan)
Dental, Vision, and Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Employee Assistance Program
Employee Wellness Program
Generous Tuition Reimbursement Program
Deferred Compensation Plan
Legal Resources
Supplemental Life Insurance
Critical Illness, Accident, and Hospital Indemnity Insurance
Lifetime Benefit with Long Term Care plan