Assistant, Music

Wasserman•New York City, NY

2d•Onsite

About The Position

THE·TEAM’s music department provides representation to prominent music artists across all genres for live performance, touring, brand partnerships, and more. They act as long-term career development strategists, working with artists to expand their reach and deepen their impact globally. THE·TEAM offers representation and marketing services in 28 countries and over 70 cities worldwide, guided by a belief in the unifying power of sports, music, and entertainment, leading with intelligence, ideas, and influence.

Requirements

Administrative, client, and deal-support tasks.
Support to the agent in client and internal matters.
Support day-to-day operations of an agent's desk.
Span primarily music clients and a select number of athletes.
Works across scheduling, client communication, partnership execution, booking administration, business development, and financial coordination.
In-person based in the NYC (Financial District) office.
Manage a high-volume calendar, scheduling, meetings, travel, and time zones.
Set and confirm meetings and maintain the agent calendar and internal artist calendar.
Monitor email and active conversations, identify priorities, draft responses, and manage follow-ups.
Manage inbound phone calls on behalf of the agent.
Book agent business travel as necessary.
Handle general desk administration, including expense reports, receipts, and meeting logistics.
Serve as a day-to-day point of contact for assigned clients alongside the agent.
Communicate directly with clients regarding partnerships, content, appearances, interviews, scheduling, travel, and last-minute changes.
Track client priorities, deadlines, deliverables, and upcoming commitments.
Proactively remind clients of obligations and ensure all necessary information and content is collected.
Translate brand and agency requests into clear, actionable instructions for clients.
Update client bios, riders, and ad mats.
Create and issue artist itineraries when necessary.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Support partnerships from initial opportunity through completion.
Track deal terms, contracts, deliverables, approvals, appearances, content, usage, timelines, invoicing, and payment.
Coordinate with brands, agencies, production companies, event teams, managers, publicists, and other external partners.
Manage logistics for appearances and activations, including flights, hotels, transportation, styling, credentials, call times, content capture, and posting requirements.
Work with legal to manage agreements, redlines, signatures, and fully executed contracts.
Coordinate with accounting to ensure deals are invoiced and paid correctly.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts; chase signed contracts.
Flag, review, and address contract markups.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Conduct proactive research to identify brands that are strong fits for clients based on their audience, interests, career, and upcoming moments.
Identify the appropriate decision-makers at brands, agencies, and other buying partners.
Track brands and competitors that are actively investing in music, sports, creators, and culture.
Review inbound briefs and identify relevant talent across THE·TEAM's music, sports, and creator divisions.
Create materials for signing meetings and brand pitches using Pitch Builder, Canva, and PowerPoint.
Create internal opportunity summaries that distill brand briefs into clear talent criteria, deliverables, budgets, timing, usage, and campaign concepts.
Maintain accuracy of artist contact records and deal memos in the booking system.
Update deal information, financial terms, deliverables, contracts, status, and other relevant client information.
Maintain trackers for active deals, client priorities, outreach, deliverables, contracts, payments, availability, and follow-ups.
Create and send invoices for show-related and partnership payments (deposits, balances, etc.).
Track unpaid deposits, balances, and outstanding client payments; work with accounting and external partners to ensure funds are received, allocated on time, and payment issues are resolved.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate W-9s, invoices, banking information, payment-direction forms, vendor onboarding, proof of deliverables, and other payment documentation.
Coordinate with accounting team to update client tax information and payment information.
Confirm completed deliverables and ensure the appropriate commission and payment information is documented.

Nice To Haves

Experience with Pitch Builder, Canva, and PowerPoint for creating sales materials.

Responsibilities

Manage the day-to-day operations of the agent's desk, including a high-volume calendar, scheduling, meetings, travel, and time zones.
Monitor email and active conversations, identify priorities, draft responses, and manage follow-ups.
Manage inbound phone calls on behalf of the agent.
Book agent business travel as necessary.
Handle general desk administration, including expense reports, receipts, and meeting logistics.
Serve as a day-to-day point of contact for assigned clients alongside the agent.
Communicate directly with clients regarding partnerships, content, appearances, interviews, scheduling, travel, and last-minute changes.
Track client priorities, deadlines, deliverables, and upcoming commitments.
Proactively remind clients of obligations and ensure all necessary information and content is collected.
Translate brand and agency requests into clear, actionable instructions for clients.
Update client bios, riders, and ad mats.
Create and issue artist itineraries when necessary.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Support partnerships from initial opportunity through completion, tracking deal terms, contracts, deliverables, approvals, appearances, content, usage, timelines, invoicing, and payment.
Coordinate with brands, agencies, production companies, event teams, managers, publicists, and other external partners.
Manage logistics for appearances and activations, including flights, hotels, transportation, styling, credentials, call times, content capture, and posting requirements.
Work with legal to manage agreements, redlines, signatures, and fully executed contracts.
Coordinate with accounting to ensure deals are invoiced and paid correctly.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts and chase signed contracts.
Flag, review, and address contract markups.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Conduct proactive research to identify brands that are strong fits for clients.
Identify the appropriate decision-makers at brands, agencies, and other buying partners.
Track brands and competitors that are actively investing in music, sports, creators, and culture.
Review inbound briefs and identify relevant talent across THE·TEAM's music, sports, and creator divisions.
Create materials for signing meetings and brand pitches using Pitch Builder, Canva, and PowerPoint.
Create internal opportunity summaries that distill brand briefs into clear talent criteria, deliverables, budgets, timing, usage, and campaign concepts.
Maintain accuracy of artist contact records and deal memos in the booking system.
Update deal information, financial terms, deliverables, contracts, status, and other relevant client information.
Maintain trackers for active deals, client priorities, outreach, deliverables, contracts, payments, availability, and follow-ups.
Create and send invoices for show-related and partnership payments.
Track unpaid deposits, balances, and outstanding client payments; work with accounting and external partners to ensure funds are received, allocated on time, and payment issues are resolved.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate W-9s, invoices, banking information, payment-direction forms, vendor onboarding, proof of deliverables, and other payment documentation.
Coordinate with accounting team to update client tax information and payment information.
Confirm completed deliverables and ensure the appropriate commission and payment information is documented.
Take on additional tasks and responsibilities as assigned.