Assistant - Music Touring

Creative Artists Agency•New York, NY

21h•Onsite

About The Position

We are looking for an assistant to support an agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment.

Requirements

1+ years of providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus
Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
Exceptional interpersonal, verbal, and written communication skills
Deep understanding of the importance of maintaining a high level of discretion and confidentiality
Strong follow-through and attention to detail
Excellent Word, Excel, PowerPoint, and Outlook skills
Service oriented with a strong desire to pitch in to help team members
Excellent judgment with respect to representing CAA to buyers, business world, etc.
BA/BS from an accredited University or College preferred

Responsibilities

Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports
Anticipate agents’ needs; proactively provide support and resources to ensure success
Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA’s system
Serve as point of contact for clients, agents/executives, and other industry connections
Other various projects and tasks as needed
Maintain working knowledge of the music industry and best practices