Touring Assistant

AEG Worldwide•Los Angeles, CA

16h•Onsite

About The Position

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Requirements

High School Diploma or its equivalency
0-2 years of related work experience
Previous administrative assistant experience with a proven ability to build and maintain client relationships
Well-mannered with excellent customer service skills
Highly organized with a fine attention to detail
Must be proficient in Microsoft Office with ability to develop reporting in Excel and excellent typing skills
An ability to take initiative with a desire to grow within the department
A positive attitude with a team player mentality
Available to work nights, weekends, and holidays as touring schedules permit
Knowledgeable about the music industry

Nice To Haves

BA/BS Degree Preferred in Accounting/Finance, Legal, Logistics, or related area

Responsibilities

Supporting the touring department and its executives by appropriately routing phone calls, logging messages, managing correspondence, and various administrative duties associated with coordinating meetings, expense reports, and filing.
Obtaining show avails and venue holds.
Developing a venue and artist hold log, tour contact sheets, and scaling maps at various venues for each tour.
Answering phones, creating phone logs, assisting department executives with message routing, drafting tour memos and other miscellaneous correspondence, maintaining contact lists, organizing routine tour meetings, developing meeting agendas, and meeting correspondence.
Managing office systems in the touring department including creating filing systems for tour memos and contracts, ordering office supplies as needed, maintaining copy and fax systems, completing AMEX reports for touring personnel, and completing weekly payroll for touring staff.
Collecting avails/holds for tour dates and venues, developing an avail and hold log for all pending tours, placing holds directly with venues including negotiation as needed, developing tour contact sheets for distribution, maintaining a database of venue information, and updating venue rent grids.
Creating colored venue-specific scaling maps for each tour.
Responsible for internal booking database maintenance, assisting with building tours, uploading settlements, and routing appropriate approvals.
Researching historical tour data, pulling Soundscan/BDS reports as needed.
Reporting box office information to Pollstar, Billboard, and other public databases for all tours.