Assistant, Music (K-pop)

Wasserman•Los Angeles, CA

10d•Onsite

About The Position

THE·TEAM is forever committed to serving our clients, colleagues and community with exceptional insight, influence and creativity, while making a positive and lasting impact. We support our employees’ professional aspirations, with a rich internal culture where curiosity is rewarded. We offer our people multiple learning and development programs throughout the world. What we do is fast-paced, exciting and rewarding which is why we love it and why you’ll love life at THE·TEAM. Join our team today! An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. This role will be in-person based out of our Los Angeles, CA office.

Requirements

1–2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space.
A passion for K-pop and a deep familiarity with the K-pop industry, including knowledge of major labels, artists, fan culture, and industry structure.
An understanding of the global K-pop market, including international touring logistics, region-specific fan engagement, and the nuances of working with Korean management companies and agencies.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Detail-oriented and highly accurate with data entry and documentation.
Excellent written and verbal communication skills.
Professionalism and discretion when handling sensitive information.
Proactive problem-solver who can anticipate needs and follow through.
Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
Flexible, adaptable, and ready to take on varied tasks.

Responsibilities

Maintain accuracy of artist contact record and deal memos in booking system.
Update client bios, riders, and ad mats.
Enter offers and related show details into the booking system.
Liaise with relevant teams to complete show-related administration.
Issue contracts for confirmed performances.
Track unreturned contracts; chase signed contracts.
Flag/review/address contract markups.
Create and issue artist itineraries when necessary.
Organize and execute announces and on sales.
Request, report, and/or review ticket counts for confirmed events.
Create and send invoices for show-related payments (deposits, balances, etc).
Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
Track, collect, and enter finals; notify accounting team to generate statement(s).
Coordinate with accounting team to update client tax information and payment information.
Manage work visa process for clients (immigration itineraries).
Coordinate with operations team for client on/off boarding.
Set and confirm meetings; maintain agent calendar and internal artist calendar.
Manage inbound phone calls on behalf of agents.
Book agent business travel as necessary.
Submit agent expense reports.
Take on additional tasks and responsibilities as assigned.