Assistant Manager, Vendor Management

PC Financial•Toronto, ON

10d•Onsite

About The Position

Reporting to the Senior Director, Stakeholder Management & RPF, the Assistant Manager will primarily focus on supporting the Change Management aspects of the CoE’s vendor relationships. The role will involve assisting with compliance oversight and reporting. This position will work closely with other teams within the organization to gather information and contribute to process improvement initiatives under the direction of the Senior Director. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to follow established procedures. While collaborating with the CoE leadership team, and internal stakeholders, this candidate will provide administrative assistance with governance. This role will contribute to maintaining established relationships with internal and external partners (vendors) through consistent and reliable support. Success will be measured by the effective completion of assigned tasks related to vendor performance monitoring. We are looking for a reliable candidate with a strong work ethic and a desire to learn. Excellent communication and organizational skills are essential. The right candidate will bring some experience or interest in vendor management and customer support, and a commitment to providing accurate and timely support to the Director and the broader team.

Requirements

University Degree or College Diploma in Business or a related field is preferred.
1-3 years of experience in a business support role, preferably in a vendor management or customer support environment.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite (Excel, Word, PowerPoint).
A proactive approach to learning and a commitment to following established procedures.
Ability to work independently and as part of a team.

Responsibilities

Contribute to the understanding of vendor contracts by assisting in data collection, documentation, and maintenance of contract information.
Manage the Change Management Process (Change Control Mailbox) by collecting and organizing data related to change management activities, flagging any potentially critical items for the Senior Director's review.
Support Vendor Governance Meetings by preparing and distributing materials as directed, and ownership in the tracking of action items.
Assist in the review of vendor invoices by verifying cost accuracy and flagging any unusual or incorrect items for further investigation.
Contribute to the annual vendor risk assessment process by collecting data and supporting documentation as requested by the Senior Director.
Maintain organized and up-to-date documentation related to vendor contracts, performance, and communications.
Direct vendor-related inquiries to the appropriate team member or the Senior Director.