Assistant Manager of Procurement Services

Northeast Ohio Regional Sewer District • Cleveland, OH

2d • $80,606 - $100,758

About The Position

Manages purchasing and inventory functions in conjunction with the Manager of Procurement Services. Oversees purchasing activities to ensure compliance with Sewer District policies and state law, works with the Legal Department on contracts and agreements and tracks their approval process, manages the Sewer District’s credit card program, and ensures purchasing policies and procedures are created, updated, and followed. Also performs other duties of a similar nature as required.

The position oversees purchasing, inventory control, and credit card program activities, and assists with staff management. It may act as interim Manager of Procurement Services as needed.

Requirements

• Bachelor’s degree; preferably in Business with a concentration in Procurement, Supply Chain Management, or Business Management. An equivalent combination of relevant education and experience may be substituted under the Education Equivalencies Policy.
• Ten years of experience in technical or industrial purchasing.
• Seven years of experience supervising, managing, and/or leading people, projects, and/or processes.
• Valid driver’s license and driving record meeting the Sewer District’s acceptable guidelines.
• Knowledge of purchasing management and administration, business law, contracts, and governmental purchasing procedures.
• Effective written and verbal communication, organizational, and decision-making skills.
• Ability to manage large accounts and handle emergencies and difficult situations.
• Negotiation and conflict-resolution skills.
• Attention to detail and ability to manage large amounts of data, maintain comprehensive records, analyze and organize information, and manage projects and time effectively.
• Ability to perform general mathematical calculations and strong calculation skills.
• Ability to plan and coordinate effectively, maintain working relationships, and prioritize workloads based on available resources.
• Proficiency in Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint.
• Ability to perform the stated physical and mental requirements, including occasional lifting, pushing, and pulling of up to 40 pounds and frequent exposure to faint to moderate noise for fifteen minutes or longer.

Nice To Haves

• Previous experience in a union environment and/or governmental purchasing.
• Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Purchasing Manager (CPM) certification.
• Bachelor’s degree in Business with a concentration in Procurement, Supply Chain Management, or Business Management.

Responsibilities

• Participate in developing purchasing policies and procedures and recommend new procedures.
• Train employees on purchasing policies, procedures, and the Sewer District procurement system.
• Review purchase requisitions sourced outside the purchasing department for procedural and regulatory compliance, accuracy of calculations, and completeness of data.
• Review purchase orders and quotes before submission to management; help prepare specifications; identify vendors, suppliers, and manufacturers; and determine qualified vendors to contact for quotations.
• Evaluate quotations based on cost, quality, and vendors’ ability to meet delivery dates.
• Prepare and check correspondence, reports, statistical data, and source documents for purchase order entry.
• Monitor the bid and proposal website for data accuracy.
• Generate purchase orders for emergency purchase requests.
• Participate in cross-functional teams implementing and facilitating the purchasing information system, serving as a team lead to support system updates, data integrity, and integration with internal and external stakeholders.
• Manage and inspect storeroom facilities and premises and manage physical inventories.
• Develop and implement a strategic plan to count all storeroom inventory over a 12-month period; implement measures to secure materials and reduce shrinkage.
• Assess purchasing and inventory control methods and tools, recommend efficiency and internal-control improvements, and evaluate storeroom activities for accuracy and quality.
• Coordinate employee training on purchasing and inventory policies and procedures.
• Manage the Sewer District credit card program and audit credit card and reconciliation portals.
• Train first-time credit card holders and conduct annual computer-based training for employees with credit cards.
• Provide employees with current credit card policies and procedures.
• Maintain merchant category codes by cardholder group and resolve disputes or issues when purchases are declined because of merchant category codes.
• Provide Finance with quarterly reports of current cardholders and audit compliance with credit card policies and procedures.
• Work with management on budget preparation.
• Assist with hiring, training, coaching, and mentoring assigned staff; assess performance, provide feedback, document discipline issues, provide further training, and take corrective action as needed.
• Oversee timekeeping, including approving time worked and time-off requests in the Human Resources Information System (HRIS).
• Act as interim Manager of Procurement Services as needed; attend CRC and monthly TSG and O&M meetings; oversee contract terminations, approvals, and Request for Proposal (RFP) reviews.
• Perform other duties of a similar nature as required.

Benefits

• Health insurance coverage
• Retirement planning options through the Ohio Public Employee Retirement System and deferred compensation plans
• Flexible spending accounts
• Employee Assistance Program
• Free parking at facilities
• Corporate discounts
• Health and Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager