Assistant Manager of Procurement Services

Northeast Ohio Regional Sewer District • Cleveland, OH

20h

About The Position

Manages purchasing and inventory functions in conjunction with the Manager of Procurement Services, ensuring purchases comply with Sewer District policies and state law. Works with the Legal Department on contracts and agreements and tracks their approval process. Manages the Sewer District’s credit card program and ensures purchasing policies and procedures are created, updated, and followed. The role also includes assisting with staff management and acting as interim Manager of Procurement Services as needed. Other similar duties may be required.

Requirements

• Bachelor’s degree, preferably in Business with a concentration in Procurement, Supply Chain Management, or Business Management; an equivalent combination of relevant education and experience may be substituted under the Education Equivalencies Policy.
• Ten years of experience in technical or industrial purchasing.
• Seven years of experience supervising, managing, and/or leading people, projects, and/or processes.
• Valid driver’s license and a driving record that meets the Sewer District’s acceptable guidelines.
• Knowledge of purchasing management and administration, business law, contracts, and governmental purchasing procedures.
• Effective written and verbal communication, organizational, and decision-making skills.
• Ability to manage large accounts and address emergencies and difficult situations.
• Negotiation and conflict-resolution skills.
• Attention to detail and ability to manage large amounts of data, maintain comprehensive records, analyze and organize information, and manage projects and time effectively.
• Ability to perform general mathematical calculations and strong calculation skills.
• Ability to plan and coordinate effectively, maintain working relationships, and prioritize workloads based on available resources.
• Proficiency in Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint.
• Ability to perform the listed physical and mental tasks, including occasional pushing, pulling, and lifting up to 40 pounds and frequent exposure to faint to moderate noise for at least 15 minutes.

Nice To Haves

• Previous experience in a union environment and/or governmental purchasing.
• Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Purchasing Manager (CPM) certification.

Responsibilities

• Participate in developing purchasing policies and procedures and recommend procedural changes.
• Train employees on purchasing policies, procedures, and the Sewer District’s procurement system.
• Review purchase requisitions sourced outside the purchasing department for procedural and regulatory compliance, accuracy, and completeness.
• Review purchase orders and quotes before management submission; help prepare specifications and identify vendors, suppliers, and manufacturers.
• Identify qualified vendors, obtain price quotations, and evaluate quotations based on cost, quality, and delivery capability.
• Prepare and check correspondence, reports, statistical data, and source documents for purchase order entry.
• Monitor bid and proposal website data for accuracy.
• Generate purchase orders for emergency purchase requests.
• Participate in cross-functional implementation and ongoing facilitation of the purchasing information system, leading coordination with stakeholders on system updates, data integrity, and integration.
• Manage and inspect storeroom facilities and premises and oversee physical inventories.
• Develop and execute a strategic plan to count all storeroom inventory over a 12-month period; implement measures to secure materials and reduce shrinkage.
• Assess purchasing and inventory control methods and tools, recommend improvements to efficiency and internal control, and evaluate storeroom activity for accuracy and quality.
• Coordinate employee training on purchasing and inventory policies and procedures.
• Manage the credit card program and audit credit card activity and reconciliation portal.
• Train first-time cardholders and conduct annual computer-based training for employees with credit cards.
• Provide employees with current credit card policies and procedures.
• Maintain merchant category codes by cardholder group and resolve disputes and issues related to declined purchases.
• Provide Finance with quarterly reports of current cardholders and audit compliance with credit card policies and procedures.
• Work with management on budget preparation.
• Assist with hiring, training, coaching, mentoring, performance assessment, feedback, discipline documentation, additional training, and corrective action for assigned staff.
• Oversee timekeeping, including approval of hours worked and time-off requests in the Human Resources Information System (HRIS).
• Act as interim Manager of Procurement Services as needed; attend CRC meetings and monthly meetings with TSG and O&M; oversee contract terminations, approvals, and Request for Proposal reviews.
• Perform other duties of a similar nature as required.

Benefits

• Health insurance coverage
• Retirement planning options through the Ohio Public Employee Retirement System and Deferred Compensation Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Free parking at facilities
• Corporate discounts
• Health and Wellness Program promoting life/work balance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager