Assistant Manager of Facilities

The City of Frederick•Frederick, MD

10h•Hybrid

About The Position

The Manager of Facilities is a responsible professional position, which performs complex professional work and manages and coordinates multiple assignments in a timely manner. The position reports directly to the Manager of Facilities Administration and requires significant interaction with individuals both inside and outside the City, including the public, vendors, and with other governmental agencies, City staff, and elected officials.

Requirements

Associate degree in business administration, Public Administration or related field.
One (1) year of experience of management or building services, including preventative and corrective building maintenance techniques (with some emphasis in mechanical and electrical systems).
One (1) year experience in local government or related field preferred.
Professional experience and internships may be substituted for one year of education or experience.
Five (5) years of experience in facilities management may replace the associate degree requirement.
Experience in property or facilities management.
Vehicle Operator’s license with satisfactory driving record that meets insurability standards of the City’s insurance carrier is required.
The employee must maintain the license for the duration of their employment.
Knowledge/ability to use computer at an intermediate level.
Possess a high level of self-initiative with the ability to handle large and diverse workload.
Strong organizational skills.
Ability to perform multiple tasks simultaneously and work productively through regular interruptions.
Ability to communicate to internal and external customers in a diplomatic manner.
Ability to develop PowerPoint presentations and create Excel spreadsheets.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to work well under pressure and during emergency situations.

Nice To Haves

Bachelor’s degree in business administration, public administration or related field.

Responsibilities

Coordinates and supervises preventative and corrective maintenance of City-owned or operated buildings using outside contractors and vendors or City staff.
Coordinates annual inspections, re-inspections and repairs as needed to key facility systems (e.g., elevator, sprinkler, fire alarm equipment, HVAC systems, etc.).
Coordinates both emergency and non-emergency service calls to DPW verbally and using the Cartegraph Asset Management software or by using outside contractors for various City-owned properties.
May be called on to respond to facilities emergency situations after hours, including evenings, weekends and holidays. Examples of emergency situations include storm damage, HVAC issues, plumbing issues, etc.
Manages multiple maintenance projects as well as contracts for HVAC, janitorial, sprinkler, elevator, pest control, and fire extinguishers.
Obtains estimates for maintenance work and equipment (supplies) necessary for various City facilities which may include roof, masonry, mechanical, electrical or plumbing work.
Manages tenant matters for City facilities with leases and rental agreements to ensure compliance with all conditions of lease and rental agreements including maintenance responsibilities and timely payment of funds.
Assists the Manager in the preparation and maintenance of annual operating budgets for multiple City properties and the department.
Assists the Manager by providing input on the negotiation of leases and rental agreements (cell tower, commercial, stadium, etc.) and development of lease and rental documents.
Assists the Manager with oversight of the Americans with Disabilities Act (ADA) compliance program for the City of Frederick facilities.
Assists the Manager with the management of City office space including planning and executing office moves, modifications, renovations, and/or office construction.
Provides input on and maintains records on department policies and procedures.
Coordinates telecommunication additions, moves, and change requests through County IIT in the absence of the Facilities Services Specialist.
Performs all administrative tasks related to the operations of the Facilities Administration Department, including and not limited to entering requisitions, preparing work orders, typing correspondence, ordering supplies, filing, etc. in the absence of the Facilities Services Specialist.
Operates a vehicle observing legal and defensive driving practices on a regular basis.
Performs other duties as assigned.