Assistant Manager, Global Communications

Sol de Janeiro • New York, NY

3d • $80,000 - $90,000 • Hybrid

About The Position

Sol de Janeiro is seeking an Assistant Manager, Global Communications to support the day-to-day work of its Global Communications team and help connect regional markets, agency partners, and global headquarters. The role supports communications across regions and maintains the calendars, trackers, databases, reporting, and logistics needed for launches and events. It also helps maintain toolkits and standards that enable markets to tell the brand’s story in culturally relevant ways. This is a hands-on support position for someone who is highly organized, detail-oriented, and interested in developing in global communications. Routine work is handled independently, with strategic or other escalated matters brought to the Senior Manager.

The position supports market communications and onboarding, press and event infrastructure, global events and experiences, CEO and leadership communications, reporting, and administrative operations. Duties include coordinating with regional teams and agencies; maintaining calendars, toolkits, trackers, and databases; supporting launch and event logistics; preparing materials and reports; tracking budgets and purchase orders; and coordinating product shipments and gifting. The role works with the Senior Manager, agency partners, regional teams, the CEO’s office, and other global functions.

Requirements

• At least 3 years of experience in communications, events, or brand marketing, or in an executive assistant role with strong project management responsibility.
• Exceptional organization and attention to detail, including the ability to manage multiple timelines, trackers, and requests.
• Strong writing and communication skills and sound judgment, including the ability to handle routine market and agency communications and recognize when to escalate matters.
• Proactive, supportive, and reliable team player eager to learn and grow in global communications.
• Experience supporting events or brand activations, including logistics, shipping, and vendor coordination.

Nice To Haves

• Beauty industry experience.

Responsibilities

• Support day-to-day communications with regional teams and agency partners, handle routine questions, share materials, and pass strategic matters to the Senior Manager.
• Share global priorities, calendars, and launch updates with markets, and track open questions and follow-ups.
• Coordinate regional calls, take notes, and track action items.
• Log, route, and track launch plans and event requests through the communications intake process, and flag gaps against global guardrails.
• Keep global functions informed of communications timelines and share relevant trends, media developments, and cultural opportunities with the team.
• Support rollout of global ways of working and onboarding for new markets and agency partners.
• Maintain the global press toolkit, organize assets and versioning, manage market access, and gather launch information from global functions.
• Track exclusives, embargo dates, and market sequencing across regions.
• Help draft press releases, pitches, and launch materials for review.
• Maintain the global event toolkit and planning resources.
• Keep crisis contact lists current and help log issues and track follow-ups during a response.
• Support global events, launch moments, and brand experiences by maintaining trackers, timelines, meeting notes, and event documents, and flagging risks or delays.
• Coordinate event logistics, including guest lists, RSVPs, invitations, run-of-show documents, and shipments.
• Coordinate logistics with the agency partner, confirm deliverables and deadlines, and flag changes to the Senior Manager.
• Help draft post-event recaps covering attendance, coverage, key metrics, and learnings, and gather competitive examples of events and activations.
• Maintain the global communications calendar, including priority launches, key market events, and corporate news moments.
• Help manage the CEO press calendar and incoming requests, and coordinate related travel and itineraries with the CEO’s office.
• Help prepare briefing documents for the CEO and senior leaders.
• Collect monthly reporting from regional teams using the global template and check submissions for completeness.
• Help prepare the monthly leadership report with highlights and key learnings.
• Compile KPI and coverage data across markets, earned media, events, and share of voice.
• Maintain the global awards tracker.
• Maintain databases and spreadsheets, including contact lists and interview requests.
• Help track program spend, invoices, and purchase orders against budget.
• Help forecast product needs for launches, events, and global programming with the demand planning team.
• Coordinate product orders, samples, and gifting shipments, including customs and international shipping, and maintain the international product closet.

Benefits

• Competitive salary and bonus program for full-time team members.
• Flexible hybrid work environment with opportunities for collaboration and growth.
• Inclusive culture that values diverse perspectives and celebrates individuality.
• Opportunity to be part of a fast-growing, award-winning global beauty brand.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed