Assistant Manager, Geering Up School Programs

University of British Columbia•Vancouver, BC

2d•Hybrid

About The Position

UBC Geering Up Engineering Outreach is the flagship outreach program of the University of British Columbia's Faculty of Applied Science. Geering Up School Programs promote science, engineering, math, and technology to children and youth in British Columbia through fun, innovative and hands-on experiments and projects. In alignment with Applied Science's goal of student recruitment, Geering Up strives to reach all children and youth, regardless of gender, ethnicity, culture or socio-economic status, with special outreach for those groups traditionally underrepresented in science and engineering. Geering Up provides valuable work experience to its employees, and enriches the university and community. Geering Up Camps Programs are well-established with a 31-year history, and a large returning clientele that grows every year. Geering Up School Programs reach over 27,000 youth a year through a team of 200 student & professional staff working across 40+ communities. The Assistant Manager, Geering Up School Programs leads the administration, operational planning and management, communications, and strategic plan of the Geering Up School Programs. Key duties include managing relationships with school boards, overseeing the program budget, and seeking out opportunities for program growth.

Requirements

Undergraduate degree in a relevant discipline.
Minimum of two years of related experience, or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice To Haves

Diplomatic multi-tasker with excellent judgment, broad communications skills and is strategically minded.
Experience in the STEM outreach ecosystem is a strong benefit.
Detailed knowledge of the operation of an Actua outreach program is required.
Proven ability to work independently, in problem solving, and managing multiple projects.
Superior communication and interpersonal skills.
Ability to perform financial planning functions.
Ability to communicate effectively with the media and public relations agencies is an asset.
Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.
Authentic leadership with demonstrated ability to oversee and collaborate with staff.
Exceptional relationship-building and team-building skills.
Ability to interface with and engage diverse volunteers, educators, and community partners.
Ability to work flexible hours.
Capacity to work calmly under pressure.
Experience in outreach program delivery, event planning, training, STEM pedagogy are all desirable skills for the position.

Responsibilities

Manage the Geering Up School Programs and special activities, ensuring that its work aligns with the mandate and mission of the Geering Up organization as a whole, and Applied Science outreach goals.
Responsible for the planning, implementation and evaluation of the Geering Up school-based programs and services such as in-school workshops and teacher training programs.
Provides supervisory oversight to the Geering Up teacher professional development, school workshops programs and Geering Up Quantum Computing programs.
Manage an annual budget for school programs and special activities of $600,000; conduct market research to evaluate program competitiveness, plan and implement cost-saving measures, and prepare monthly reports on budget health for the Senior Manager, Geering Up & Outreach.
Create systems to facilitate the delivery of school outreach programs in communities across BC through a team of over 16-20 student staff and 3-4 hourly professional staff annually delivering 200,000 hours of face-to-face programming.
Develop, implement and evaluate administrative policies, procedures, and practices for the efficient operation and administration of Geering Up School Programs.
Responsible for full-cycle recruitment of Geering Up School Programs student staff and volunteers. Identifies staffing requirements, schedules and conducts interviews, approves offer letters and manages performance and development of staff; liaising with APSC Human Resources and the Senior Manager, Geering Up & Outreach and Administration as needed.
Responsible for the hiring, training, supervision, performance management, discipline and termination of direct reports working with APSC Human Resources when required. Provides oversight to indirect reports.
Develop staff training initiatives to ensure effective orientation, team building, ongoing development and retention of staff.
Help secure funding to continue to provide existing programs and services and expand offerings. This may include being responsible for full-cycle of grant applications with external stakeholders including Provincial and Federal government. Includes writing and submission of applications; evaluation and reporting for grant compliance.
Manage the development and implementation of program the curriculum, for participants Grades K – 12 and teachers, guiding student curriculum assistants through the process of designing and testing new activities. This curriculum includes computer science curriculum, and engineering and science curriculum activities.
Maintain a positive, healthy, and safe work environment that encourages diversity and people engagement.
Maintain a performance management process for all staff, in alignment with UBC policies and practices and in collaboration with APSC HR, which includes monitoring, coaching, and mentoring staff on an ongoing basis and conducting an annual performance review.
Responsible for the communication, marketing and promotion of Geering Up School Programs and events.
Support promotional strategy for School Programs that reach 27,000 families via email, social media, and online video campaigns.
In collaboration with the Senior Manager, Geering Up & Outreach liaise with program funders and supporters as required.
Develop new and maintain current working relationships with school boards, educators, municipal libraries, and special interest groups.
Identify opportunities and establish new working relationships and collaborations to support the strategic plan and goals of Geering Up School Programs.
In collaboration with the APSC Safety and Facilities Officer develops and implements policies that ensure the wellbeing of 27,000 participants/year and 2,000 educators a year.
Review and evaluate policies on a regular basis to ensure effectiveness and alignment with University policies and practices.