ASSISTANT MANAGER - FINANCIAL SERVICES

Village Center Community Development District•The Villages, FL

17d•$0 - $67,993•Onsite

About The Position

The Villages Community Development Districts (The District) is seeking an individual with commitment and a “passion” for excellence to join our Finance Department. This position requires a solid accounting background. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports The District. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Finance department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits.

Requirements

Bachelor’s Degree in Accounting or closely related field
three (3) or more years of supervisory accounts payable experience in a Finance office, preferably in a governmental setting.
Valid Florida Driver’s License required.
All candidates and employees must successfully pass background screening.
Prior knowledge of accounts payable and general accounting principles is required.
Proficient personal computer skills, preferably with knowledge of the Microsoft Office package involving Word, Excel, Outlook and PowerPoint, required.
Proven ability to provide excellent customer service to our residents.
Excellent verbal communication skills and professional appearance.
Ability to interpret contracts, purchase orders and policies.
Ability to handle confidential information with discretion.

Nice To Haves

Prior knowledge of accounts receivable preferred.
Prior experience with BS&A or similar accounting software preferred.
Prior customer service experience, including but not limited to billing, collections, call center, vendor relations, etc. preferred.
Prior working knowledge of governmental accounting standards preferred.

Responsibilities

Oversee the accurate and timely processing of invoices and employee reimbursements.
Ensures that all incoming documents are properly date-stamped into the division. Works with various departments to ensure accurate coding.
Drafts Accounts Payable procedures and policies as directed by the Finance Director, Assistant Finance Director or Accounting Manager.
Ensure timely processing of ACH verifications and ensure multiple check points are followed.
Ensures all receiving reports are properly signed by an approved official of the appropriate District.
Ensures IRS 1099 forms are prepared annually by the appropriate deadline for required vendors.
Monitors check signatory authorizations, to ensure the correct signatures are placed on each District's checks.
Ensures compliance with month-end and year-end closing procedures and deadlines established by the Accounting Manager and approved by the Finance Director or Assistant Finance Director, to include assisting with year-end.
Supports the preparation, accuracy review, and timely posting of year-end journal entries related to accounts payable accruals.
Provides information to the Senior and Staff Accountants to allow for the accurate projection of weekly cash and investment balances.
Reviews the imaging of payment documents to determine that all documents are properly indexed and recorded for later retrieval.
Assists District external auditors in the performance of their annual audits, by preparing documentation and responding to audit requests.
Trains subordinate staff in the completion of all assigned duties.
Provides annual budget recommendations to the Finance Director, Assistant Finance Director or Chief Financial Officer.
Aids in the implementation & monitorization of the 3rd Party Accounts Payable Software to ensure that it is functioning as intended.
Proactively monitors vendor account statements to verify payment status and maintain up‑to‑date balances.
Reviews vendor accounts to identify and pursue potential rebates, early‑payment discounts, or other savings opportunities.
Responds to inquiries and provides interim reports and advice on an as required basis.
Actively seeks and recommends process improvements aimed at increasing operational efficiency and supporting internal staff effectiveness.
Direct supervision of Accounts Payable Team - Accounting Technicians, including selection, training, and evaluation.
Participates in the selection and evaluation of new employees. Recommend to the Assistant Finance Director and/or Finance Director for final approval, the successful completion of probation periods, or the separation of employees.
Performs other supervisory duties as assigned, with responsibilities that may grow to include supporting and potentially supervising accounts receivable operations and/or additional accounting staff as the department develops.
Maintain strong internal controls to safeguard public funds.
Ensure segregation of duties and adherence to audit standards.
Monitor compliance with prompt payment laws and policies.
Helps maintain a strong control environment by promoting consistent adherence to financial procedures and best practices across the team.
Reviews transactions and supporting documentation to verify accuracy, completeness, and compliance with internal control standards.
Performs other duties as assigned, including but not limited to, potential support for accounts receivable functions and broader general accounting responsibilities as departmental needs evolve.
May be called upon to assist with additional duties during emergency situations.
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.
Models behavior to the District Core Values at all times.
Fosters a teamwork environment.