Assistant Manager, Accounting

CareSpot•Jacksonville, FL

About The Position

This position serves as the primary bridge between standard corporate accounting-including month-end close, accruals, journal entries, and tax compliance-and AP processing- verifying, coding, and reconciling invoices. This role acts as a bridge between transactional AP and broad accounting, providing a track to higher-level corporate finance roles.

Requirements

5+ years of recent hands-on, corporate accounting experience.
Ability to supervise or review the work of other accountants.
Attention to Detail
Thoroughness
Organization
Analyzing Information
Strong Customer Service skills
Good communication skills – both written and verbal
Understanding of general ledger chart of accounts
Basic accounting knowledge a plus
Maintaining Vendor Relationships
PC Proficiency
Data Entry Skills
General Math Skills
Proficient with MS Word and Excel
Experience with multiple checking accounts a plus
Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains).

Nice To Haves

Associate Degree or a bachelor’s degree in accounting/finance preferred.

Responsibilities

Assists the AP Manager and Accounting Manager with managerial duties as directed.
May oversee functions of the department in the Manager’s absence as directed.
As the subject matter expert for the AP function, will assist the AP Manager in checking/reviewing the work product of a staff of AP Specialists.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by filing invoices and checking remittances.
Protects organization's value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related tasks timely.
Assist with general ledger coding questions.
Personal Property Taxes and Unclaimed Property Tax.
Prints and obtains signatures on all accounts payable checks.
Assists in monthly closings.
Maintains vendor information, determining if vendors are 1099 vendors, sending out W9 requests.
Processes annual 1099s for vendors.
Periodically escheats monies to state as needed.
Other tasks and special projects as assigned.