Assistant I (Hourly)

Austin Community College•Kyle, TX

1d•Onsite

About The Position

Provides clerical and administrative support to a departmental office or program. Work shift is Monday-Thursdays 8:30am-1:15pm. Performs office duties in support of faculty, staff, and/or student efforts, including word processing, data entry, maintaining files, processing mail, and duplication. Gathers, compiles, and enters data, producing routine reports and documents. Produces handouts, fliers, newsletters, brochures, manuals, and other documents. Answers the telephone, routes calls, or takes messages; responds to and/or directs inquiries in person or on the telephone. May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills. Maintains tracking systems and logs. Operates office equipment such as copiers and fax machines.

Requirements

Knowledge of office procedures and practices.
Knowledge of customer service techniques.
Maintaining confidentiality of work-related information and materials.
Establishing and maintaining effective working relationships.
Maintaining an established work schedule.
Effectively using interpersonal and communication skills.
Effectively using organizational and planning skills.
Entering data, maintaining files, and performing other clerical duties.
Effective customer-orientation when working with a multicultural population.
Use a variety of spreadsheet, word processing, database, and presentation software.
May also use social media, work with desktop publishing, and update webpages.

Responsibilities

Performs office duties in support of faculty, staff, and/or student efforts, including word processing, data entry, maintaining files, processing mail, and duplication.
Gathers, compiles, and enters data, producing routine reports and documents.
Produces handouts, fliers, newsletters, brochures, manuals, and other documents.
Answers the telephone, routes calls, or takes messages; responds to and/or directs inquiries in person or on the telephone.
May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
Maintains tracking systems and logs.
Operates office equipment such as copiers and fax machines.