Assistant, Human Resources

DrinkPAK

32d • Onsite

About The Position

DrinkPAK is seeking a highly skilled Human Resources Assistant to greet visitors and assist with ad hoc administrative duties for HR, TA, and L&D. The position is based at DrinkPAK’s Texas Beverage Manufacturing Facility in Fort Worth, Texas. The position is full-time and regular.

Requirements

• High School diploma or general education degree (GED) minimum; bachelor’s degree is a plus.
• 1-2 years of relevant experience as an administrator in a manufacturing environment.
• Demonstrated ability to read, write and speak English; fluent in Spanish preferred.
• Well-organized, detail-oriented, and strong ability to multi-task.
• Strong ability in juggling multiple priorities.
• Effective interpersonal skills to handle sensitive and confidential information/situations and documentation.
• Must have excellent interpersonal skills, strong customer service orientation, and have the ability to communicate with all levels of the organization.
• Demonstrate professional demeanor.
• Must be a positive, proactive individual who thrives on streamlining workflow and engaging with employees, management, customers, and vendors.
• Strong attention to detail to ensure data accuracy.
• Punctual with strong attendance history.

Responsibilities

• Receive deliveries and incoming mail; sort and distribute as necessary.
• Maintain confidentiality of sensitive and confidential information.
• Answer, screen, and direct all incoming communication, both telephone and electronic, to appropriate parties in a professional and courteous manner.
• Greet clients with a positive, helpful attitude and help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs including signed nondisclosure agreements.
• Keep track of and distribute visitor badges/keycards.
• Assist and announce clients, as necessary.
• Prepare shipping labels and order FedEx and UPS pickups, deliveries and drop off packages when needed.
• Maintain reception area in a clean and tidy manner.
• Prep conference rooms prior to HR meetings, interviews and L&D trainings with supplies and water.
• Assist the Talent Acquisition team in updating job postings, scheduling interviews, booking conference rooms, etc.
• Assist the Human Resources department in conducting weekly new hire orientation, preparing new hire kits and scanning onboarding documents.
• Preparing and sending out welcome emails for all new hires and department managers.
• Coordinating with IT on the new user onboarding: Requesting email, Teams access, and/or laptops.
• Ordering lunch for new hire orientation and HR meetings.
• Support HR with benefit administration for the site during Annual Open Enrollment.
• Promote benefit trainings, add-on benefits, and friendly reminders via our various communication channels.
• Assist HR with data entry in Workday and other human resources systems such as onboarding, employee changes, etc.
• Partner with HR in maintaining a weekly review of the new hire 90-day performance evaluations.
• Running and providing monthly reports for the Marketing team on birthdays and anniversaries.
• Maintaining and updating the HR CANdid page and the bulletin boards in each building with updated policies and announcements.
• Assist Payroll with scanning documents such as garnishments.
• Partner with HR in maintaining the termination report and preparing exit packets.
• Working with IT in the offboarding process.
• Sending out communications for HR, Payroll and L&D via various communication channels.
• Maintain accurate records for the Learning and Development Director by organizing attendance rosters and uploading required data to the Employment Training Panel (ETP).
• Provide support to L&D on college and university visits, including booking conference rooms, coordinating calendars, preparing branded materials, and managing other logistical needs.
• Compliant to all safety rules and regulations, GMP’s and all DrinkPAK’s policies and procedures.
• Interacts and maintains positive relationships with all levels of the organization.
• Provide other ad-hoc administrative support to HR, TA & L&D.
• Regular and predictable attendance is an essential function of the job.

Benefits

• 100% PPO medical, dental, and vision insurance for our employees, 50% for their dependents, paid by the Company
• A cell phone stipend
• 401(k) match program
• Pet insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED