Assistant HUB Coordinator - Outreach Specialist

University of North Texas System•Denton, TX

3d•Hybrid

About The Position

The University of North Texas System HUB Program is seeking an Assistant HUB Coordinator - Outreach Specialist to provide administrative, technical, and program support to the designated Historically Underutilized Business (HUB) Coordinator. The position supports responsibilities associated with 34 TAC §20.296 and applicable procurement requirements, including program documentation, procurement and subcontracting reviews, expenditure reporting, contractor monitoring, vendor outreach, and training. The role works collaboratively with procurement, contract administration, accounts payable, university departments, and vendors to maintain accurate records, support timely follow-up, and apply approved procedures consistently. It supports operations for the UNT System and its component institutions under the HUB Coordinator’s direction, with moderate supervision and limited latitude for initiative and independent judgment. This is a hybrid position based at the UNTS Business Service Center in Denton, Texas. The schedule is Monday through Friday, 8 a.m. to 5 p.m. Local and statewide travel is required to support vendor outreach and attend procurement events.

Requirements

Bachelor's degree in a related field and two years of related experience, or an equivalent combination of education, training, and experience.
Ability to communicate effectively verbally and in writing with diverse populations and deliver clear, professional presentations.
Ability to build and maintain effective working relationships with internal and external stakeholders.
Strong analytical, critical-thinking, and problem-solving skills, including the ability to compare and reconcile records and numerical information, identify discrepancies, and document findings clearly.
Ability to independently plan, organize, and execute projects and events while managing priorities effectively.
Ability to analyze and conceptualize issues, exercise sound business judgment, make informed decisions, and recognize matters requiring escalation.
Thorough knowledge of applicable Texas laws, rules, regulations, and University policies and procedures related to the functional area, or the ability to rapidly learn and apply them.
Ability to travel locally and statewide for vendor outreach and procurement events.

Nice To Haves

State of Texas experience.
Higher education experience.
Historically Underutilized Business program experience.

Responsibilities

Provide customer service and guidance to current and prospective vendors on procurement opportunities, HUB/VetHUB requirements, and organizational processes.
Assist businesses with the HUB certification process, including application guidance and eligibility requirements.
Identify, recruit, and engage potential HUB/VetHUB vendors to increase participation in university procurement opportunities.
Plan, coordinate, and participate in HUB/VetHUB outreach events, procurement fairs, workshops, forums, and networking opportunities.
Conduct vendor visits, represent the organization at community and procurement events, and build relationships that support supplier diversity initiatives.
Travel locally and statewide to support vendor outreach, attend procurement events, and advance HUB/VetHUB program objectives.
Analyze procurement and expenditure data to evaluate HUB participation, vendor utilization, and program performance.
Prepare and submit monthly, standard, and ad hoc reports, including information for state reporting and compliance requirements such as Legislative Budget Board reporting and SB 20.
Assist with compliance with state HUB/VetHUB regulations, policies, procedures, and reporting requirements.
Support internal audits, compliance reviews, and monitoring activities to evaluate program effectiveness and identify opportunities for improvement.
Provide administrative and operational support for contract activities involving HUB participation, supplier diversity goals, and related requirements.
Assist university departments and procurement staff with HUB-related inquiries and incorporating HUB goals into procurement processes and workflows.
Coordinate HUB initiatives and resolve inquiries as a liaison among vendors, university departments, procurement teams, and other stakeholders.
Maintain accurate records of vendor interactions, outreach activities, certification assistance, participation data, and program documentation.
Assist with developing and maintaining procedures, templates, training materials, and process improvements that support efficient HUB program operations.