Assistant General Manager 3 (On-Site)

CC Apartment Managers•New York, NY

2d•Onsite

About The Position

Responsible for assisting the General Manager (GM) in the oversight of all operational aspects at a particular development/asset. The AGM will assume partial operational control of the asset in the absence of the GM. Responsibilities include, but are not limited to: Supports the GM with the implementation of regulatory compliance efforts and leasing coordinated efforts (i.e., continuous occupancy management, logistical coordination of move-ins/vacates/turnover). Oversees and implements site-specific operational policies and procedures to ensure maximum performance by all employees. Responsible for the implementation of regulatory compliance efforts and leasing coordinated efforts (i.e., continuous occupancy management, logistical coordination of move-ins/vacates/turnover). Supports and effectively manages on-site LIHTC and/or Section 8 administration and compliance. Oversees payroll and paid time off for site-employees, and monitor staff overtime. Plans, executes, and enforces site-specific operational policies and procedures to ensure maximum performance by all employees. Oversight and follow-up on all violations issued by City, State and Federal agencies. Procure all vendors, services and necessary materials transparently and in accordance with C&C policies and procedures, and ensure that spending is aligned with budget projections, and actively reviews and approves invoices. Mitigation and aggregation of pre-acquisition Housing Quality Standards (HQS) violations, which include uploading completed NE-2 forms onto the Division of Tenant Resources (DTR) portal. Oversee implementation and effectuation of all resident A/R collections + legal arrears process. Oversight of rent collection and resident arrears outreach follows guidelines issued by NYCHA, as applicable. Work with counsel and other parties on tenant arrears, insurance matters and other legal issues as they arise. Actively pursue tenant arrears and initiates non-payment proceedings. Oversee BAEZ (mold survey & remediation) mitigation + reporting process as required by NYCHA reporting requirements. Closely monitors, and supervises staff responsible for all trackers required by C&C management, NYCHA, government entities, partners, etc. Oversees the coordination with Builders on construction and resident relocation, as applicable. Historical tracking and monitoring of monthly resident outreach notifications, working closely social services, community affairs and community leader teams. Responsible for preparing and submitting of NYCHA related reports no later than the 5th of each month as a NYCHA requirement. Work closely with Development + L+M Builders teams as well as interface with related partners, stakeholders and ownerships groups. Responsible for enacting and enforcing organizational initiatives/SOPs. Closely monitors performance of their direct reports and coordinates with HR on progressive disciplinary measures. Plays a critical role with development team(s) in executing both short- and long-term initiatives/strategies across both the residential and retail components. Oversees incident reporting efforts – ensuring that all parties (site-security, leadership, insurance and legal teams) are engaged, and details are properly recorded. Manages the violation process until completion. Oversees and ensures that all CAM charges/allocations, multi-entity cost-sharing allocations, AR/AP, MOR variance explanations, operating and CAPEX budget-preparation are effectively handled. Supports the leasing team on any/all renewal, lease termination and/or lease negotiations. Liaise with Community Affairs to ensure resident feedback is incorporated into property operations and supports any/all L+M/C&C Community Affairs initiatives, with social services team/agencies to support the at-risk residential population and residents as needed. Maintains full accountability and plays a direct leadership role in supervising agency-specific regular inspections (i.e. REAC, MOR, API, etc.). Works closely and collaborate with Asset Management team as well as any/all partners, stakeholders, and co-developers to drive additional value and control expenditures. Manages all CAPEX projects – working closely with AM, builder’s group and RM on bidding/leveling and execution of contract docs. Manages retail/commercial operations pursuant to the lease agreements. Manages the unit turnover process - include bid-leveling, estimating, and awarding process. Strategizes and logistically coordinates (operationalize) major projects/initiatives and/or PILOT programs as trend-setters for the larger portfolio. Engages and serves as direct point of contact for Agency Officials/Representatives (i.e., HPD, HCR, DCA, NHA, HMFA, ESDC, HUD, NYCHA etc.). Coordinates BBRI, OCAF, MU2M efforts – at times, directly handling the submissions. Conduct property inspections to verify work performed by maintenance staff and identify areas that may need additional attention. Ensure that staff are trained in all required applications and other tools required to perform their duties. Similarly, confirm that staff understand their roles and responsibilities and that they can achieve desired results. Attend Tenant Association meetings as necessary. Works closely with security team on security-related initiatives.

Requirements

Bachelor’s degree preferred or a combination of work experience, education and professional designations, certifications
3+ years of experience in Property Management Operational role(s) with a college degree -or- 4+ years of experience in direct APM/AGM role at similar scale/scope properties (without a college degree)
Proficiency in Microsoft Office applications
Proficiency in Yardi required
Experience in residential housing (market-rate and/or affordable) and regulatory compliance
Strong understanding of Building Finance and PM-specific Financial Reporting
Strong understanding of Regulatory Compliance (Rent-Stabilization/Fair Housing/Section 8, etc.)
Building system knowledge required
Project management experience
Exemplary customer service skills
Ability to complete tasks/projects on-time

Nice To Haves

RAM, ARM, AHM, LIHTC and CPM certifications

Responsibilities

Assisting the General Manager (GM) in the oversight of all operational aspects at a particular development/asset.
Assuming partial operational control of the asset in the absence of the GM.
Supporting the GM with the implementation of regulatory compliance efforts and leasing coordinated efforts.
Overseeing and implementing site-specific operational policies and procedures to ensure maximum performance by all employees.
Supporting and effectively managing on-site LIHTC and/or Section 8 administration and compliance.
Overseeing payroll and paid time off for site-employees, and monitoring staff overtime.
Planning, executing, and enforcing site-specific operational policies and procedures to ensure maximum performance by all employees.
Oversight and follow-up on all violations issued by City, State and Federal agencies.
Procuring all vendors, services and necessary materials transparently and in accordance with C&C policies and procedures, and ensuring that spending is aligned with budget projections, and actively reviewing and approving invoices.
Mitigation and aggregation of pre-acquisition Housing Quality Standards (HQS) violations, which include uploading completed NE-2 forms onto the Division of Tenant Resources (DTR) portal.
Overseeing implementation and effectuation of all resident A/R collections + legal arrears process.
Oversight of rent collection and resident arrears outreach following guidelines issued by NYCHA, as applicable.
Working with counsel and other parties on tenant arrears, insurance matters and other legal issues as they arise.
Actively pursuing tenant arrears and initiating non-payment proceedings.
Overseeing BAEZ (mold survey & remediation) mitigation + reporting process as required by NYCHA reporting requirements.
Closely monitoring, and supervising staff responsible for all trackers required by C&C management, NYCHA, government entities, partners, etc.
Overseeing the coordination with Builders on construction and resident relocation, as applicable.
Historical tracking and monitoring of monthly resident outreach notifications, working closely with social services, community affairs and community leader teams.
Preparing and submitting of NYCHA related reports no later than the 5th of each month as a NYCHA requirement.
Working closely with Development + L+M Builders teams as well as interfacing with related partners, stakeholders and ownerships groups.
Enacting and enforcing organizational initiatives/SOPs.
Closely monitoring performance of their direct reports and coordinating with HR on progressive disciplinary measures.
Playing a critical role with development team(s) in executing both short- and long-term initiatives/strategies across both the residential and retail components.
Overseeing incident reporting efforts – ensuring that all parties (site-security, leadership, insurance and legal teams) are engaged, and details are properly recorded.
Managing the violation process until completion.
Overseeing and ensuring that all CAM charges/allocations, multi-entity cost-sharing allocations, AR/AP, MOR variance explanations, operating and CAPEX budget-preparation are effectively handled.
Supporting the leasing team on any/all renewal, lease termination and/or lease negotiations.
Liaising with Community Affairs to ensure resident feedback is incorporated into property operations and supporting any/all L+M/C&C Community Affairs initiatives, with social services team/agencies to support the at-risk residential population and residents as needed.
Maintaining full accountability and playing a direct leadership role in supervising agency-specific regular inspections (i.e. REAC, MOR, API, etc.).
Working closely and collaborating with Asset Management team as well as any/all partners, stakeholders, and co-developers to drive additional value and control expenditures.
Managing all CAPEX projects – working closely with AM, builder’s group and RM on bidding/leveling and execution of contract docs.
Managing retail/commercial operations pursuant to the lease agreements.
Managing the unit turnover process - include bid-leveling, estimating, and awarding process.
Strategizing and logistically coordinating (operationalizing) major projects/initiatives and/or PILOT programs as trend-setters for the larger portfolio.
Engaging and serving as direct point of contact for Agency Officials/Representatives (i.e., HPD, HCR, DCA, NHA, HMFA, ESDC, HUD, NYCHA etc.).
Coordinating BBRI, OCAF, MU2M efforts – at times, directly handling the submissions.
Conducting property inspections to verify work performed by maintenance staff and identify areas that may need additional attention.
Ensuring that staff are trained in all required applications and other tools required to perform their duties.
Confirming that staff understand their roles and responsibilities and that they can achieve desired results.
Attending Tenant Association meetings as necessary.
Working closely with security team on security-related initiatives.