1972 Assistant Facility Coordinator

Kcarc•Vincennes, IN

10d•Onsite

About The Position

Assist in the Management and maintain all aspects of 1972. This role involves developing and implementing a facility management program, ensuring compliance with health and safety standards, planning and managing central services, responding to facility and equipment alarms, inspecting building structures for repairs, managing reservations and space allocation, supervising staff, evaluating energy expenditures, organizing various spaces, creating vendor relationships, planning for equipment replacement, and assisting in maintaining staff requirements. The position also involves managing day-to-day activities of assigned locations, including customer interaction, closing reports, bank deposits, staff scheduling, frontline staff supervision, month-end reports, auditing cashier reports, monitoring time cards, and hiring/training frontline staff. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Maintain reliable transportation available for use during working hours.
Possess a valid driver’s license.
Provide proof of automobile liability coverage.
Possess ability to maintain flexible schedule to meet the demands of the department.
Maintain good hygiene.
Possess excellent research and writing skills.
Possess the ability to communicate effectively both verbally and in writing.
Possess the ability to use tact and empathy when dealing with people of varied backgrounds.
Possess the ability to establish effective working relationships.
Possess the ability to work independently and in a team environment.
Be proficient in Windows and Microsoft Office products (Computer literate).
Accept responsibility and demonstrate leadership.
Trustworthy - Able to keep business confidences as required.
Open minded - Willing to embrace change.
Working knowledge of principles and practices of business administration.
Working knowledge of recreational services.
Working knowledge of human resource management principles and practices.
Working knowledge of electrical and mechanical systems.
Solid computer and systems knowledge.
Communication skills.
Planning and organizational skills.
Negotiation skills.
Problem analysis.
Decision-making.
Judgement.
Customer service orientation.
Adaptability.
Team work.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Assist the Facility Manager with all duties.
Work with the Facility Coordinator to develop a facility management program including preventative maintenance and life-cycle requirements.
Conduct and document regular facility inspections.
Ensure compliance with health and safety standards and industry codes.
Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking.
Ensure delivery schedules, quantity and quality criteria are met.
Plan and monitor appropriate facility management staffing levels.
Respond to facility and equipment alarms and system failures.
Inspect the structure of the building and determine if repairs are needed.
Assist in the management of all reservations for 1972.
Allocate and manage facility space for maximum efficiency.
Supervise direct reporting staff according to overall company policy.
Evaluate and adjust energy expenditures.
Advise staff on how to reduce utility bills.
Organize meeting, classroom, lounge and venue spaces.
Create and maintain vendor relationships.
Perform facility equipment obsolescent planning, budgeting and replacement.
Assist in maintaining staff requirements for all associates, counselors, and DSPs.
Participate in programs to improve client and customer satisfaction.
Assist in the management of day-to-day activities of the assigned locations including: ensuring appropriate customer interaction, supervising the completion of all evening closing reports, processing bank deposits, scheduling staff, supervising frontline staff (e.g. Welcome Desk, Floaters, Custodial Staff, etc.), preparing month-end reports, auditing daily cashier shift reports, monitoring and checking of time cards, hiring and training of frontline staff.
Perform all other duties deemed necessary by Facility Coordinator.