Assistant Facilities Manager

JLL•Irvine, CA

7d•$87,817 - $87,818•Onsite

About The Position

Step into a dynamic role where you'll partner with the Facility Manager to drive operational excellence across commercial properties. As an Assistant Facilities Manager, you'll bridge the gap between technical operations and strategic facility improvements, leading critical projects while ensuring seamless day-to-day building performance. This position offers the opportunity to make a tangible impact on client satisfaction, operational efficiency, and facility innovation within JLL's world-class portfolio.

Requirements

Minimum 3-5 years of experience in facility management, building operations, or property management, preferably in commercial real estate, corporate facilities, or third-party service environments
Working knowledge of building mechanical, electrical, and plumbing (MEP) systems, with familiarity with building automation systems (BAS/BMS) and energy management platforms
Proven project management experience managing multiple priorities simultaneously, developing project plans, managing budgets, and coordinating cross-functional teams
Strong technical acumen to read and interpret technical drawings, equipment specifications, maintenance documentation, and building codes
Excellent communication and problem-solving skills with customer service orientation, analytical mindset for data-driven decision making, and proficiency with Microsoft Office Suite
Valid driver's license with reliable transportation for site visits, and physical ability to conduct facility inspections including climbing ladders and accessing mechanical spaces
Professional demeanor suitable for corporate environment with flexibility to work occasional evenings, weekends, and participate in on-call rotation

Nice To Haves

Associate's or Bachelor's degree in Facility Management, Engineering, Business, or related field
Professional certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), Project Management Professional (PMP), or CAPM
OSHA safety certifications (10-Hour or 30-Hour) and building system certifications or technical licenses
Experience with CMMS, work order systems, or facility management software platforms
Understanding of OSHA safety requirements, life safety systems testing protocols, and environmental compliance standards
Experience supporting budget development, forecasting activities, and identifying cost-saving opportunities through preventive maintenance and strategic vendor partnerships
Familiarity with workplace safety programs, incident response procedures, and coordinating life safety system inspections and certifications

Responsibilities

Partner with the Facilities Manager to oversee daily property operations, ensuring all building systems—HVAC, electrical, plumbing, life safety, and automation controls—function efficiently and exceed client expectations
Lead facility improvement projects from conception to completion, developing scopes, managing budgets, coordinating stakeholders, and tracking milestones to ensure on-time, on-budget delivery
Conduct regular property inspections to identify maintenance needs and implement continuous improvement initiatives that enhance operational efficiency and reduce costs
Manage vendor relationships and contractor performance, developing technical specifications, conducting performance reviews, and holding service providers accountable to Service Level Agreements
Respond promptly to tenant service requests and participate in after-hours on-call rotation, providing emergency response for critical facility issues
Utilize building management systems, CMMS platforms, and facility management software to track work orders, monitor asset performance, and generate KPI reports for client review
Build strong client and tenant relationships through proactive communication regarding facility activities, projects, and service delivery, while participating in Property Management meetings to present operational updates