Assistant Executive

Nissan Motor Corporation • Mississauga, ON

7d • CA$59,550 - CA$73,162 • Hybrid

About The Position

We are currently looking for an Assistant Executive to join our team in Mississauga, Ontario. Life at Nissan encompasses everything that inspires both the quality of our vehicles and the quality of our people. Company-wide, you'll find fast learners and self-starting engines as well as people who are quick to embrace change and take an idea into overdrive. At Nissan, minds race. Imagination gets a green light. Each opportunity is the fuel that drives an idea from inspiration to real-life.

Requirements

• A minimum of post-secondary education in administration
• 1 to 3 years experience working with Senior Executives.
• Must be able to deal with confidential and sensitive matters in a professional manner, work with minimum supervision, and be self-motivated.
• Advanced knowledge of MS Word, PowerPoint, Excel, and Outlook.
• Excellent organizational and time management skills with the ability to multi-task are essential.
• An understanding of Corporate Culture and Corporate Visual Identity standards is necessary.
• Professional and diplomatic interpersonal skills including the ability to listen effectively and communicate both straightforward and complex information to all levels within the company and with customers.
• Good conflict resolution, presentation skills and the ability to present confidential information with diplomacy is required.
• High degree of creativity, flexibility, and the ability to prioritize is required.
• Comfortable and confident in making decisions regarding the activities of the position such as booking/rearranging appointments and meetings. Deciding how to best handle situations that arise in the Executive Team President or General Counsel absence.
• Candidates for this position must be legally authorized to work in Canada and will be required to provide proof of employment eligibility at the time of hire.

Nice To Haves

• Experience with SAP

Responsibilities

• Provide and communicate sensitive and non-sensitive issues to the Directors in a timely manner. Screen telephone calls, mail, and e-mail in a professional and diplomatic manner and assist/designate where possible. Compile bi-weekly itineraries for Executive team, prepare and maintain Corporate Calendar.
• Co-ordinates and maintains the Directors’ schedule with respect to booking/ organizing meetings, appointments and travel plans with a fair amount of flexibility. Communicating to executives any changes/deletions/additions to the calendar and ensuring there are no conflicts to the schedule. Reserve flight and hotel accommodations ensuring the best possible airfare/hotel rates are attained. Prepare expense reports, reconcile monthly MasterCard statements, and prepare corporate and legal invoices for processing. Update and maintain filing system and maintain Executive Cost Centre reporting in SAP.
• Perform administrative duties within the Marketing & INFINIT departments related to setting up Purchase Orders (POs), completing Media Purchase Authorization administration and other budget tracking and execution tasks, in coordination with the marketing, agency and finance teams. Assist in coordinating Shopping Basket management, maintaining a contract repository and assist with OPEX management as directed.
• Perform other administrative duties such as required including but not limited to filing, ordering lunches, ordering office supplies, faxing, photocopying, sending courier packages, coordinating departmental events, booking boardrooms ensuring proper room set up and supporting other administrative assistants. Records retention co-ordinator.
• Assists Directors in composing correspondence, producing charts, spreadsheets, and presentations in PowerPoint.
• Ensure professional and pertinent exchange of sensitive information when liaising with Executive team, internal Nissan and INFINITI contacts outside of Canada, dealers, suppliers and associations.

Benefits

• Comprehensive Benefits Package, including medical, mental health, parental leave, retirement savings
• Discounts on lease vehicles as part of our Employee Lease Program
• Vehicle Purchase Program (VPP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree