Administration - Assistant Executive Director - Full Time

Cascadia Senior Living•Keizer, OR

2d•Onsite

About The Position

The Assistant Executive Director (AED) helps create joyful and vibrant communities by providing exceptional leadership, overseeing and supervising specific operations and community staff and departments. By being available to staff, residents and families, the AED is able to keep a pulse on community culture and address concerns in a timely manner. The AED is responsible for assisting with communicating the vision of the organization and consistently demonstrating our Mission and Values.

Requirements

At least 21 years old and has obtained certification of completing a recognized administrator training and has three years paid experience providing direct care to vulnerable adults OR managing persons providing this type of care.
OR Associate degree (or higher) in a related field (health, social work, business administration, etc.) AND has completed a qualifying administrator training program OR completes the program within six months of starting administrator duties OR has two years paid experience providing direct care to vulnerable adults in a setting licensed by a state agency for this type of care OR managing persons providing this type of care.
Ability to read, write, speak and understand English.
Basic mathematic skills – ability to compute rate, ratio, and percent and to create and interpret bar graphs.
Clear reasoning abilities; able to apply common sense and creative problem solving; reacts calmly and efficiently in emergencies.
Solid public speaking and communication skills.
Meets all mandatory health requirements by State regulations.
Resident care philosophy with a focus on providing the highest level of quality service and professional interaction.
Ensures a clean, neat, comfortable, safe environment for residents, staff & visitors.
Demonstrates basic computer knowledge and ability with an aptitude to learn company applications.
Able to understand and oversee staffing schedules.
Ability to relate positively and communicate appropriately with residents, families, community members, volunteers and other employees.
Has compassion and special interest in working with the senior population.
Maintains CPR and First Aid Certification as required by State regulation.
Pass a Criminal Background and fingerprint check.
Maintains current Food Handlers Card.
Ability to work a flexible schedule, including weekends, holidays and overtime, to meet the requirements of the position.
Ability to creatively problem-solve in both resident care and employee management
Ability to work independently (with minimum supervision)
Able to read and understand monthly financial statements and budget reconciliation reports.

Nice To Haves

Supervisory experience preferred.

Responsibilities

Inspire a joyful and vibrant community by looking for creative ways of recognizing staff and elevating our Mission & Values.
Lead daily stand up meetings at community.
Lead monthly All Staff meetings.
Meet with residents and staff to ensure satisfaction and engagement, and oversee survey processes.
Implement goals and objectives consistent with the overall policies and procedures of the company.
Assure that all State Regulations, corporate and community policies and procedures are followed.
Supervise and oversee all resident programs and projects operated under the auspices of the company.
Confer with residents and other individuals, groups and outside agencies having interest or potential interest in the affairs of the community; explain policies and programs to the public as necessary.
Represent Fieldstone in community and professional meetings.
Select, train, mentor, and evaluate personnel; establish and monitor employee performance objectives, prepare and present employee performance reviews, provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Obtain bids/contracts for projects, services, programs consistent with the needs of the community; oversee performance of contractors.
Attend and participate in required meetings and trainings. Stay current on all assigned tasks and duties.
Supervise, oversee and monitor departments and programs in front reception, maintenance, housekeeping, dining, and life enrichment. Communicate issues with the ED who will make final decisions on performance and outcomes.
Ensure efficient organization and management systems are operating at optimum level.
Understand existing budget, vendor, and contractual relationships, reasons for current commitments; request changes to any of the above relationships for approval.
Comply with annual budget parameters; forecast when additional funds may be needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments. Request expenses through Executive Director.
Host monthly town hall meeting with residents and family members.

Benefits

Competitive Compensation Program
Medical, Dental and Vision plans
Savings and Spending accounts to set money aside tax-free for health care and dependent care expenses. HSA account includes employer contribution
Sick time accrues at 2.86 hours every pay period (24/year), available for use after 90-days
Paid time off accrues at 2.16 hours every pay period (24/year), available for use after 90-days
Floating Holiday: 3.47 hours accrues every pay period (24/year), up to 56 hours annually
Seven paid holidays: New Year's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and Christmas
Up to 3 days Bereavement Leave
Employer Paid Life Insurance
Traditional and Roth 401(k) with annual employer discretionary contribution after 12 months and 1000 hours worked, semi-annual enrollment
Employee Assistance Program
Cascadia Assistance Fund to provide financial help with hardships or continuing education