Assistant Director - San Jose

Boys & Girls Clubs of Silicon Valley•San Jose, CA

18h•Onsite

About The Position

Assist and support the Unit Director with overall daily operations of the designated Clubhouse, with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations and membership administration. In the absence of the Unit Director, the Assistant Director will assume responsibility for the daily operations. Develop and monitor program and instructional plans, using data to inform decisions and programmatic strategies. Build relationships with and motivate K-8 students, fostering engagement and support. Communicate with K-8 families regarding student performance, program participation, events, and activities Welcoming and Networking: Greet parents, caregivers, and participants daily with a warm and welcoming attitude, fostering positive interactions and building rapport. Parent and Family Engagement: Plan and organize monthly family engagement activities, such as family nights, workshops, or meetings, to foster stronger connections between the club and families. Collaborate with school staff to align programming, coordinate academic efforts, and support individual students School Leader Partnerships: Meet monthly with school leadership to foster collaboration, deepen partnerships, and discuss needs of individual students. School faculty alignment: Meet regularly with teachers seeking school day and expanded learning day alignment meeting the needs of students. Ensure successful implementation of academic support components with the curriculum team and school-day teachers. Quality Assurance: Regularly monitor club programs throughout the day, ensuring they meet established quality standards and align with the organization's mission. Program Evaluation: Conduct regular evaluations of club programs and activities to assess their impact, effectiveness, and alignment with the organization's goals. Staff Training: Assist in organizing and conducting regular training sessions for club staff to improve their program facilitation skills and stay updated on best practices. Provide necessary resources to YDPs for high quality and effective curriculum implementation, including lesson plans and materials Program Preparation: Review and prepare materials, equipment, and resources needed for daily club programs and activities. Staff Briefing: Conduct daily briefings with club staff to communicate the day's schedule, objectives, and any specific instructions or updates for program implementation. Lead parent orientations and meetings, encouraging participation and involvement in school and BGCSV events Manage student enrollment and vision database, generating membership data for reports Data Verification: Regularly verify the accuracy of data entered into the club's tracking systems to ensure the integrity of the information. Maintain accurate filing systems for easy retrieval of information, both electronically and in hard copy Record Keeping: Maintain organized records of daily attendance, program activities, and any incidents or notable occurrences. Assist site leadership team with purchases, reimbursements, and credit card reconciliation Receipt Management: Collect and organize receipts for all club-related expenses, ensuring proper documentation for financial records. Expense Review: Review weekly expense reports and compare them to the budget to identify any discrepancies or overspending. Translate materials from English to Spanish (if capable), including activity flyers, program schedules, and parent communications

Requirements

Experience working with youth and understanding of youth development; Four-year degree from an accredited college or university, or equivalent experience
A minimum of five years’ work experience in a Boys & Girls Club or similar organization
Strong written and oral communication skills
Negative TB test
CPR and First Aid Certification
Background check clearance
NCLB certification required
Understanding of the developmental needs of young people
Knowledge of facilities management
Knowledge of budget control and management
Able to inspire club staff and members to reach a goal and/or perform to the best of their ability
Able to formulate sound approaches to problems using the available information
Able to communicate clearly and concisely -- orally and in writing
Able to work effectively with a wide range of people regardless of their age, gender, race, ethnicity, or religion
Able to focus on a goal and obtain a pre-determined result
Able to make decisions or take actions to solve a problem or reach a goal
Able to look beyond the standard solutions
Able to plan, implement, and supervise safe, quality programs for youth
Able to plan and implement successful activities aimed at generating funds for the clubhouse.

Nice To Haves

Translate materials from English to Spanish (if capable)

Responsibilities

Assist and support the Unit Director with overall daily operations of the designated Clubhouse, with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations and membership administration.
In the absence of the Unit Director, assume responsibility for the daily operations.
Develop and monitor program and instructional plans, using data to inform decisions and programmatic strategies.
Build relationships with and motivate K-8 students, fostering engagement and support.
Communicate with K-8 families regarding student performance, program participation, events, and activities.
Greet parents, caregivers, and participants daily with a warm and welcoming attitude, fostering positive interactions and building rapport.
Plan and organize monthly family engagement activities, such as family nights, workshops, or meetings, to foster stronger connections between the club and families.
Collaborate with school staff to align programming, coordinate academic efforts, and support individual students.
Meet monthly with school leadership to foster collaboration, deepen partnerships, and discuss needs of individual students.
Meet regularly with teachers seeking school day and expanded learning day alignment meeting the needs of students.
Ensure successful implementation of academic support components with the curriculum team and school-day teachers.
Regularly monitor club programs throughout the day, ensuring they meet established quality standards and align with the organization's mission.
Conduct regular evaluations of club programs and activities to assess their impact, effectiveness, and alignment with the organization's goals.
Assist in organizing and conducting regular training sessions for club staff to improve their program facilitation skills and stay updated on best practices.
Provide necessary resources to YDPs for high quality and effective curriculum implementation, including lesson plans and materials.
Review and prepare materials, equipment, and resources needed for daily club programs and activities.
Conduct daily briefings with club staff to communicate the day's schedule, objectives, and any specific instructions or updates for program implementation.
Lead parent orientations and meetings, encouraging participation and involvement in school and BGCSV events.
Manage student enrollment and vision database, generating membership data for reports.
Regularly verify the accuracy of data entered into the club's tracking systems to ensure the integrity of the information.
Maintain accurate filing systems for easy retrieval of information, both electronically and in hard copy.
Maintain organized records of daily attendance, program activities, and any incidents or notable occurrences.
Assist site leadership team with purchases, reimbursements, and credit card reconciliation.
Collect and organize receipts for all club-related expenses, ensuring proper documentation for financial records.
Review weekly expense reports and compare them to the budget to identify any discrepancies or overspending.
Translate materials from English to Spanish (if capable), including activity flyers, program schedules, and parent communications.
Assist in purchasing supplies and equipment.
Work with staff on special events to carry out clubhouse programs.
Perform other duties as assigned by the Unit Director.