Assistant Director, Travel Operations

UCLA•Los Angeles, CA

2d•Onsite

About The Position

The University of California, Los Angeles (UCLA) is seeking an Assistant Director, Travel Operations for its Intercollegiate Athletics (DIA) department. This is a career, full-time position with a targeted annual salary range of $70,000 - $80,000, including full health benefits and membership in the UC Retirement Plan. The role involves providing administrative services under the general supervision of the Assistant Athletics Director, Travel Operations. Key functions include managing travel for Intercollegiate Athletic Teams, developing and researching travel service provider contracts, planning team travel, creating travel itineraries, coordinating travel services, developing travel budgets, managing various travel programs and initiatives, and reconciling travel expenses and invoices. The successful candidate will also handle other administrative duties as directed. Applicants must complete the full application process after clicking 'Apply Now'. Expressions of interest must be received by 8:59 pm on May 5th, 2026, and require submission of a cover letter, resume, and references. Employment is contingent upon a satisfactory background check, and the final candidate will be required to disclose any past misconduct findings or investigations.

Requirements

Knowledge of University, Conference, and NCAA rules, regulations, policies, and services
Detailed knowledge of and experience with rules, customs, practices of intercollegiate sports administration
Skill in customer relations
Ability to deal effectively with university administrators, athletic administrators, coaches, and a wide variety of outside entities
Working knowledge of University accounting procedures
Ability to arrange and execute schedules in a timely and organized manner
Ability to work under time constraints and address all potential concerns
Ability to draft clear and concise communications to a variety of parties
Knowledge of various computer software packages (both PC and Mac): MS Word, Excel, Access, Pagemaker, Publisher, and graphics programs
Working knowledge of University’s Concur travel reimbursement system
Working knowledge of the travel industry and components, specifically as it relates to group travel
Ability to analyze projects, their related components and issues, as well as determine successive strategies related to those projects
Demonstrated ability to adhere to and comply with NCAA, Conference, and University rules and regulations

Responsibilities

Provide administrative services for the department of Intercollegiate Athletics (DIA)
Manage travel for Intercollegiate Athletic Teams, as assigned by Assistant Athletics Director, Travel Operations
Develop travel service provider contracts and research for ongoing agreements from providers
Plan team travel
Develop travel itineraries
Coordinate travel services
Develop travel budgets
Manage various travel programs and initiatives
Reconcile travel expenses and invoices
Handle other administrative duties and tasks within the section as directed by the Assistant Athletics Director, Travel Operations