Assistant Director, Student Life, Working Professionals Program

University of Chicago•Chicago, IL

6d•Hybrid

About The Position

The Assistant Director, Student Life, Working Professionals Program is primarily responsible for managing the program support and operations of the Working Professionals Programs Student Life teams. The Assistant Director will provide direct student support to the Evening/Weekend and Executive MBA populations and assist with programs and event operations. The Assistant Director works in close collaboration with student-facing staff and builds facilities to manage daily students and staff needs. This role also interfaces with Booth partners and helps to create operational excellence during class weeks at Gleacher Center. This position is not eligible for employer-sponsored employment authorization.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

Bachelor’s degree.
Background in a higher education setting.
Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
Outstanding verbal, written, and presentation skills, as well as organizational skills.
Proven organizational aptitude, attention to detail, and project management.
Handle multiple detailed tasks/projects simultaneously, set priorities and streamline projects and processes, while meeting strict deadlines with frequent interruptions.
Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
Maintain strict confidentiality of sensitive information.
Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods, including in person, email, and phone.
Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Responsibilities

Collaborates with different student-facing teams to strategize and identify program opportunities to enhance student experience and increase overall student engagement.
Partners with the Working Professionals Student Life team members by supporting student requests and problem-solving student needs.
Collaborates with London and Hong Kong program teams and facilitates necessary committees.
Plans and manages faculty and student engagement such as Faculty Social Hours.
Creates and manages student quarterly communications, including weekly digest, invitations and updates through the school’s digital platforms.
Provides financial oversight of the operating budget for multiple student group accounts and operation budgets, and monitors and reconciles the Student Life accounts.
Supports the EMBA class weekend experience such as catering, coordination with other relevant Booth departments, and other event logistics.
In partnership with the Faculty and Academic Services team, manages the purchase and distribution of student textbooks for EMBA students.
Manages Booth Groups, the event registration system for student clubs and Student Life.
Assists the Student Life team with event logistics, event materials, follow-up, metrics, and process improvements.
Works closely with Booth Accounting on all contract submissions, negotiations, and payments.
Manages Teaching Assistant payments and evaluations with Booth HR.
Serves as an approver of the student listservs.
Manages systems such as Booth Groups and Oracle.
Maintains a working knowledge of Student Life Canvas Program sites.
Manages office administrative functions, supplies, and facilities coordination.
Assists with staffing Student Life events when necessary, including evenings and weekends.
Undertakes projects and provides administrative support as assigned, related to the business of the organizational unit.
Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement.
Develops and implements straightforward programming.
Advises, supports, and recommends concepts for programming to leaders of various organizations and programs.
Performs other related work as needed.