Assistant Director – Project Turn Over & Building Performance / Capital Programs Management Group

Arizona State University•Tempe, AZ

19d•$100,000 - $110,000•Hybrid

About The Position

The Capital Programs Management Group (CPMG), under Facilities Development and Management (FDM), seeks an Assistant Director to lead ASU's Project Turnover and Building Performance Program. Reporting to the Director of CPMG, this position is responsible for establishing and managing the processes, standards, and personnel that ensure successful project turnover from construction to operations. The Assistant Director provides leadership and oversight for commissioning, quality assurance, and quality control (QA/QC), project closeout, warranty management, turnover readiness, and LEED certification activities across ASU's capital construction portfolio. This position serves as the primary liaison between Capital Programs and Facilities Management Operations to ensure that new and renovated facilities are delivered in accordance with project requirements, operational expectations, sustainability goals, and university standards. The Assistant Director supervises the Commissioning Manager and future QA/QC, Warranty, and LEED personnel and collaborates closely with Project Managers, Design Managers, contractors, consultants, operations personnel, and university stakeholders throughout project delivery and occupancy. This position supports ASU's commitment to operational excellence, sustainability, and customer satisfaction by ensuring capital projects are constructed to the highest quality standards, properly commissioned, fully documented, successfully certified, and seamlessly transitioned to Facilities Management. Through oversight of quality assurance, commissioning, turnover readiness, warranty management, and LEED certification, this position helps ensure facilities perform as intended throughout their lifecycle while supporting long-term operation, maintenance, and stewardship.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Building Sciences, Business or a related field AND six (6) years of related professional experience, including three (3) years of supervisory or management experience; OR, ten (10) years of related professional experience, including three (3) years of supervisory or management experience; OR, any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved.
Managing commissioning, building systems startup, testing, and turnover activities.
Experience with OPR development, Division 25, building analytics, monitoring-based commissioning, fault detection and diagnostics, asset information management, operational readiness, and advanced technical facilities such as laboratories, research facilities, healthcare, and mission critical environments.
Overseeing construction quality assurance and quality control programs.
Administering warranty programs for institutional or higher education facilities.
Coordinating project closeout and turnover processes.
Managing LEED certification or sustainability initiatives.
Working within higher education, healthcare, research, laboratory, or institutional environments.
Supervising technical and professional staff.
Collaborating with facilities operations and maintenance organizations.
Managing multiple projects simultaneously while maintaining quality and schedule objectives.
Building commissioning processes and best practices.
ASHRAE Guideline 0, ASHRAE Standard 202, Integrated Systems Testing, Building Automation Systems, Division 25 Integrated Automation, Ongoing Commissioning, Monitoring-Based Commissioning, and Building Performance Optimization.
Construction quality assurance and quality control methodologies.
Mechanical, electrical, plumbing, fire protection, and building automation systems.
Construction contract administration and project delivery methods.
LEED certification requirements and sustainable building practices.
Building turnover, closeout documentation, and asset management processes.
Applicable building codes, safety regulations, and industry standards.
Construction management software and document management systems.
Strong leadership and team-building skills.
Effective communication and stakeholder engagement.
Strategic planning and program development.
Problem solving, conflict resolution, and decision-making abilities.
Ability to balance operational requirements with project delivery objectives.
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.
Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.
Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Nice To Haves

Certified Facilities Manager (CFM)
Certified Educational Facilities Professional (CEFP)
Certified Energy Manager (CEM)
Certified Building Commissioning Professional (CBCP)
Certified Commissioning Professional (CCP)
Building Commissioning Professional (BCxP)
Certified Commissioning Authority (CxA)
LEED Accredited Professional (LEED AP)
Project Management Professional (PMP)
Certified Construction Manager (CCM)

Responsibilities

Provide leadership, supervision, mentorship, and performance management for the Project Turnover Team.
Establish and implement university standards, procedures, and best practices related to project turnover, commissioning, QA/QC, warranty administration, and the LEED certification process.
Develop strategic goals, performance metrics, dashboards, and reporting tools to evaluate turnover readiness and project performance.
Collaborate with Project Managers, Design Managers, Facilities Management, and university stakeholders to ensure successful project delivery and occupancy.
Direct and oversee commissioning activities on capital construction projects.
Manage commissioning consultants and review commissioning plans, reports, testing procedures, and final documentation.
Ensure building systems are properly tested, validated, and functioning in accordance with project requirements prior to occupancy.
Monitor commissioning schedules and coordinate integration with project delivery milestones.
Establish and maintain commissioning standards and procedures that incorporate the Owner's Project Requirements (OPR), Basis of Design (BOD), Integrated Systems Testing (IST), Building Automation Systems (BAS), Division 25 systems integration, controls sequences, analytics readiness, and operational acceptance criteria to ensure successful building performance and turnover.
Lead project turnover planning and execution for capital construction projects.
Ensure completion and acceptance of all turnover documentation including O&M manuals, training records, as-built drawings, warranties, spare parts inventories, and asset information.
Coordinate project handoff activities between project teams and Facilities Management Operations.
Develop turnover readiness criteria and monitor compliance.
Identify and resolve turnover-related risks that could impact occupancy or operational readiness.
Develop and administer QA/QC programs for capital projects.
Conduct quality audits, field reviews, inspections, and assessments.
Monitor contractor compliance with contract requirements, construction standards, and university expectations.
Identify deficiencies and coordinate corrective action plans with project teams and contractors.
Maintain documentation and reporting related to quality performance.
Establish and maintain the university's construction warranty program.
Coordinate warranty claims, corrective actions, and contractor responses during warranty periods.
Track warranty expiration dates and unresolved issues.
Serve as the primary liaison between Facilities Management Operations and project teams regarding warranty-related concerns.
Monitor contractor performance and ensure timely resolution of warranty obligations.
Oversee LEED certification efforts for capital projects.
Coordinate documentation requirements, certification submissions, and consultant activities.
Collaborate with sustainability stakeholders to ensure compliance with university sustainability objectives.
Monitor project performance related to sustainability, energy efficiency, and environmental stewardship.
Maintain records of certification achievements and sustainability metrics.
Prepare reports, presentations, and executive summaries for university leadership.
Represent CPMG and FDM on committees, task forces, and stakeholder meetings.
Facilitate communication between project teams, consultants, contractors, and university departments.
Support development of policies and procedures related to project delivery and operational readiness.
OPR compliance and verification
Operational acceptance criteria
Building performance metrics
Asset information management
Facility data standards
Project Haystack implementation and data quality
Analytics and fault detection readiness
BAS, FMS, EIS, and enterprise integration readiness
Post-occupancy evaluations
Continuous commissioning initiatives
Lessons learned and continuous improvement

Benefits

Flexible work schedules
22 days of accrued vacation leave
12 days of accrued sick leave
10 paid holidays annually for all staff
Tuition Reduction Program for staff members, their spouses, and dependents
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services
ASU Discounts to sports/events along with discounts with ASU partnerships