Assistant Director, Programs - Oxford College of Emory University

Emory University•Oxford, GA

16h•Onsite

About The Position

This position is located on the Oxford College of Emory University campus, 36 miles east of Atlanta. The Assistant Director, Programs assists in directing the strategic planning, development, and implementation of programs. This role involves representing the organization at meetings and conferences, potentially developing and presenting speeches, and providing technical support by evaluating processes, conducting training, and networking. The position requires monitoring progress towards objectives, participating in budget planning and administration, conducting research, designing new initiatives, and collaborating to ensure program viability. The role may also involve serving on committees, writing articles, supervising staff, and overseeing the development of reports. The Assistant Director acts as a key liaison for the Office of Academic Affairs, supporting Arts Program faculty, college operations, and providing resources for faculty and students. Responsibilities include facilitating strategic planning for the arts agenda, supporting cross-program initiatives, managing physical space coordination, overseeing technical support for arts programs, organizing events, designing promotional materials, managing venue logistics, facilitating committee meetings, and maintaining a proposal portal. Additionally, the role involves program administration and financial management, including processing expenses, running budget reports, participating in budget reviews, assisting with budget requests, managing purchasing, and processing contracts. A significant portion of the role involves supervision, including a Program Coordinator and potentially project staff, student workers, and volunteers.

Requirements

Bachelor's degree in a field related to the program(s)
Five years of program related experience
Equivalent combination of experience, education, and training

Responsibilities

Assists in directing the strategic planning, development, and implementation of programs.
Represents the organization at meetings, conferences and other events.
May develop and present speeches or presentations to generate or enhance awareness of program(s).
Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
Monitors progress toward achieving established objectives and deadlines.
Participates in planning, administering and monitoring program related budgets.
Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
May serve on, hold office in, or chair committees.
May write publishable articles and papers.
May supervise staff.
Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
Ensures required records and documentation are maintained.
Serves as a liaison for the Office of Academic Affairs between Arts Program faculty and the college to ensure consistency, clarity, and efficiency in operations.
Provides operational support to Academic Affairs leadership and serves as a resource for faculty and students.
Maintains regular communication with the Humanities Division to ensure alignment and shared divisional awareness.
Facilitates strategic longer-term planning for integrated arts agenda/events/programs.
Supports cross-program initiatives as needed, especially those that enhance visibility and collaboration within the arts programs at Oxford College.
Serves as the point of contact for physical space coordination, maintenance requests, and compliance (studios, music rooms, etc.).
Oversees technical support for curricular and co-curricular needs related to the Arts Programs.
Organizes and coordinate events.
Designs event artwork and promotional materials.
Manages scheduling and logistics for venues.
Organizes and facilitate regular Lyceum committee meetings.
Maintains the proposal portal.
Reviews proposals and participates review and approval of proposals.
Partners in the management of program budgets in collaboration with Academic Affairs, the Humanities Division, and the Arts Programs.
Processes and track program expenses.
Runs monthly budget reports to monitor spending.
Participates in quarterly budget reviews.
Assists with budget requests.
Manages purchasing for programs and course needs.
Processes speaker and performer contracts.
Conducts consultations and research into new suppliers or additional efficiency in purchasing supplies/equipment.
Supervises Program Coordinator for Curricular and Academic Events.
Conducts annual and mid-year evaluations.
May supervise assigned project staff, student workers and/or volunteers.
May recruit, hire, and onboard student workers and maintain timesheets.