Assistant Director, Program Administration (On-site)

DePaul University•Chicago, IL

1d•Onsite

About The Position

The Assistant Director for Program Administration supports the First-Year Program (FYP), a complex, large, and foundational program within DePaul's Liberal Studies Program. This role performs both budgetary and administrative functions critical to the operation of the First-Year Program.

Requirements

B.A./ B.S. degree required
3-5 years of administrative experience.
Excellent supervisory and foresight skills in working with Student Assistants
Experience working with students and an understanding of student development
Proficiency in Microsoft Office Suite (including the Microsoft apps SharePoint, Lists, Forms, and Power Automate)
Must be able to lift on occasion up to 25 lbs in order to set up and break down special events.
Willingness to work overtime both in peak season and as needed.

Nice To Haves

Masters degree is preferred
Knowledge with the Microsoft apps SharePoint, Lists, Forms, and Power Automate is therefore preferred.

Responsibilities

Managing an operational budget exceeding $500,000 annually, including coordination of FYP payroll and stipends, accurate oversight of course budgets, reimbursements, honoraria, and complex transportation and logistical needs tied to hundreds of sections each year, and management of supplies and other expenses related to the FYP Office.
Coordination of onboarding paperwork for direct hires to FYP.
Entering and maintaining the schedule of FYP and LSP 200 courses throughout the year.
Assisting with enrollment of students who encounter registration problems during advising periods.
Supporting FYP marketing and communication in coordination with the Liberal Studies Program office.
Disseminating program information to faculty, staff members, campus partners, and first-year students.
Serving as a consistent presence in the FYP office, especially during high-activity periods.
Potential support in the recruitment, hiring, and training of over 100 Chicago Quarter Mentors and approximately 30 Staff Professionals annually.
Supporting the delivery of events, workshops, and meetings central to program success.
Developing and maintaining a new file management system for First-Year Program Office business in Microsoft SharePoint.
Preparing and delivering quarterly offer letters for FYP instructors in conjunction with the Liberal Studies Program office.
Serving as liaison to URSupport.
Facilitating the training, management, and payment of Student Assistants in the FYP office with the Program Manager.