Assistant Director of the 50th Reunion Program

Williams College • Williamstown, MA

1d • Hybrid

About The Position

The 50th Reunion Program manages all aspects of the 50th alumni experience, focusing on engagement and fundraising. This role involves close collaboration with Williams staff and alumni. The Assistant Director will lead engagement activities and support a successful development program for Williams 50th alumni and friends. Reporting to the Director of Milestone Reunions, this position works with high-level alumni volunteer committees from five classes to cultivate and prepare each class for their 50th Reunion. Duties include program development, fundraising, volunteer management, and independently directing and managing class events and communications to connect alumni with each other and the college.

Requirements

• A Bachelor’s degree and a minimum of 5 years of professional experience or an equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Proven ability to manage and prioritize multiple diverse assignments/projects simultaneously and meet complex goals.
• Highly organized and detail-oriented, with the capacity to work efficiently in a fast-paced, multi-task environment.
• Strong interpersonal skills to build and sustain relationships with key campus partners, respond diplomatically to diverse constituencies, and handle sensitive information with discretion.
• Proficiency in assessing and translating data to address complex challenges.

Nice To Haves

• Volunteer and/or event planning experience in higher education and/or high-level event planning, communications, or constituent relations experience.
• Fluency in Microsoft Office 365 and Google Workspace.
• Direct experience working within Slate CRM or similar advancement databases.

Responsibilities

• Plans, manages, and executes all major 50th Reunion events, including the June reunion, other campus events, and class-led regional and virtual programs.
• Oversees all event logistics, vendor details, staffing, and budget management in collaboration with alumni volunteers and campus partners.
• Cultivates, trains, and manages high-level alumni volunteers and members of 50th Reunion classes.
• Serves as the primary liaison with up to six classes of alumni volunteers for alumni engagement and outreach efforts and reunion weekend planning and execution.
• Assists the Director with 50th Reunion fundraising through committee work, reporting, and responding to and initiating gift conversations with prospective supporters.
• Develops and executes class communication calendar and strategies to generate enthusiasm for 50th events and class engagement.
• Coordinates with internal partners and assists with all communications and digital material creation for the team.
• Works closely with Advancement Operations to coordinate the program’s use of the Slate alumni database and other technology, including identifying and reconciling reporting inconsistencies, developing reports and dashboards, and collaborating on online services for classes.
• Serves as the point person and trainer for other program staff on new technology tools.
• Manages financial activities including developing and reconciling budgets for each major event, overseeing contracts, payment of vendors, accounting for registration fees, and tracking program income and expenditures.

Benefits

• Hybrid on-site/remote work arrangements may be available for up to 2 days per week of remote work for employees based in MA, NY, CT, or VT, following a fully in-person onboarding period.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level