Assistant Director of Special Events

Girls Incorporated • New York, NY

20h • Hybrid

About The Position

The Assistant Director of Special Events partners with senior development leadership to drive unrestricted support by leading the planning of two flagship annual Luncheons in New York and Los Angeles, specialty events and targeted donor cultivation, and through drafting and executing 3-4 multi-channel appeals per year. They plan and oversee logistics and creative strategies around the Luncheons, project-manage a calendar of related cultivation touchpoints from intimate breakfasts to virtual webinars, and they serve as a part of the Individual Giving team to coordinate seamless ongoing prospect/donor engagement experience. As both frontline fundraiser and operations lead, they balance high-touch donor stewardship with planning and tracking, budget oversight, Salesforce reporting, and close collaboration with Marketing, the CEO’s office and internal stakeholders. Integral to the Individual Giving Team, they collaborate in all the initiatives that support donor cultivation and stewardship.

Requirements

• Bachelor’s degree preferred with three (3) to five (5) years of fundraising experience, including managing special events, donor relations, and donor communications.
• Exceptional verbal, written, and interpersonal skills as demonstrated by the ability to build and nurture relationships.
• Analytical rigor and efficiency to keep complex projects on track.
• Proficient in G Suite, MS Office, and database platforms (Salesforce preferred).
• Leveraging digital tools to streamline workflows and produce accurate, actionable reports.

Responsibilities

• Serve as a key logistical, strategic, and creative leader and frontline fundraiser on the individual giving team.
• Share the individual giving team’s collective responsibility of securing unrestricted support with a particular focus on closing gifts at the four and five-figure level, especially in relation to the annual Luncheons.
• Lead, from idea to execution, two annual Luncheon events, raising approximately $1M annually. This includes managing and guiding the volunteer host committee, supporting the co-chairs' leadership efforts, working directly with all Luncheon donors and serving as a lead and point of contact with our event consultant and project manager.
• Collaborate with the Marketing & Communications department to develop the marketing plan for the Luncheons, coordinate Luncheon program logistics, and handle the day-of activities.
• Working closely with the CDO, develop and manage the annual revenue and expense budgets for the events’ financial lines, oversee the Honoree selection and stewardship process, provide program recommendations to the CEO and work closely with Director of Marketing and Communications throughout event to oversee the proper handling of all people connected with the program.
• Create and execute a strong post-event cultivation strategy by identifying key prospects, providing outreach support, tracking the success of engagement efforts of stewardship by the Director of Major Gifts, Chief Development Officer, and CEO.
• Serve as the primary point-person for coordinating and executing additional cultivation events, including donor breakfasts, cocktail parties, and opportunities as they arise throughout the year.
• Collaborate with the Director of Major Gifts and Individual Giving team to ensure that Luncheon attendees and donors are properly handled as part of the larger Individual Giving prospect/donor pool.
• Work in partnership with the Marketing & Communications staff to set the communication calendar and solicitation strategy for online and offline mass mailings and seasonal appeals aimed at securing annual fund gifts.
• Spearhead the department’s efforts to produce collateral and segmented solicitation letters by conceptualizing content and writing appeals.
• Collaborate with key stakeholders to guide the editing, design, approval, and mailing process.
• Monitor, analyze, and report donor giving patterns and daily interactions with donors in the CRM system, Salesforce.
• Support other Girls Inc. Events as needed.
• Work on other special assignments in support of the Individual Giving team and the Development department as deemed appropriate by the supervisor.

Benefits

• 2-day hybrid work schedule out of our NYC office with one of those days being Tuesday, Wednesday, or Thursday.
• Vacation, Sick, & Personal Time + 11 company holidays
• Healthcare, vision, and dental insurance
• Gente Card (HRA benefit) provided by Girls Inc.
• 401(k) available with up to a 5% employer match
• Wellness Stipend
• Fun, friendly office environment
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level