Assistant Director of Recruiting and Admission Operations (Berkeley, CA)

Santa Clara University•Berkeley, CA

39d•Hybrid

About The Position

Under the direction of the Assistant Dean for Enrollment Management and Marketing, this position is responsible for making recommendations and managing the implementation of the school's integrated mission-based recruiting plans and admissions policies, processes, and procedures to engage, admit, and enroll a diverse set of prospective students. The Assistant Director will have an understanding of market segments and the School’s programs, and be able to represent academic programs accurately and persuasively. This work will be informed by JST-SCU’s strategic Plan, En Camino.

Requirements

Understanding of the values, ideals, and mission of Jesuit education and the Jesuit School of Theology.
Understanding of the nature of theology, the specific sub-disciplines of theology, and the theological education and ministerial formation; insight into different graduate theological degrees and the use to which they can be applied.
An informed perspective of the nature of ATS-accredited theological institutions in general and specific understanding of the Graduate Theological Union (GTU) and its various institutions.
Understanding of, or willingness and ability to learn, best practices in recruiting and graduate enrollment.
Understanding of, or willingness and ability to learn, the uses of electronic and print media.
Understanding, or willingness and ability to learn, the process of integrating digital and print aspects of a campaign.
Understanding of, or willingness and ability to learn, marketing, public relations, annual fund solicitation, and special event planning methods and techniques.
Understanding of diversity, equity and inclusion practices.
Excellent writing skills in a marketing context for multiple audiences.
Excellent organizational skills and attention to detail.
Demonstrated experience managing a professional social media account.
Proficiency overseeing the design and production of print materials and publications.
Early adopter attitude toward ever-evolving technology and willingness to learn new applications and systems.
Ability to work effectively and tactfully with a wide range of both internal and external groups; ability to collaborate effectively with co-workers and share appropriate information in a timely and proactive fashion.
Ability to engage with diverse stakeholders and in particular with communities of color.
Ability to exercise judgment and maintain confidentiality.
Ability to organize and manage multiple projects simultaneously while meeting deadlines.
Ability to work independently and as a team member.
Bachelor Degree required.
Three to five years of experience in recruitment, admission, or related responsibilities preferably in higher education or a non-profit organization.

Nice To Haves

Ability to speak and write Spanish is preferred.
Master Degree or higher preferred.

Responsibilities

Collaborate with the Assistant Dean for Enrollment Management and Marketing and provide recommendations in the development of annual recruiting plans designed to meet enrollment management goals.
Manage the execution of annual recruitment plans designed to meet enrollment management goals.
Respond to inquiries from prospective students.
Represent JST at recruitment events such as webinars, information sessions, graduate fairs, and other sponsored events.
Hold advising appointments with prospective students.
Plan and execute in-person and virtual campus visits for prospective students.
Ensure outreach to diverse communities to reach prospective students.
Review and make recommendations for admission and scholarship policies.
Monitor the day-to-day admission operations including the collection of admission and scholarship related documents.
Work with applicants to ensure the completion of admission and scholarship applications.
Oversee JST’s official transcript collection process.
Organize, serve on, and provide administrative support for the JST scholarship award committee.
Create academic files for JST’s registrar.
Collaborate with SCU and GTU office(s) of financial aid to post JST institutional scholarships.
Oversee JST-SCU’s scholarship matching process.
Monitor and oversee the Slate online application portal and recommend and implement updates as necessary.
Oversee the collection of I-20 documentation, which is managed through Slate.
Oversee data input of all inquiries into the Slate.
Monitor and oversee the migration of applicant data from Slate to PeopleSoft (or Work Day).
Create queries and reports in Slate.
Track and measure the effectiveness of recruiting efforts and prepare regular reports for the Assistant Dean of Enrollment Management and Marketing.
Lead the analysis of admission and scholarship policies, processes, and procedures.
Collaborate with the Assistant Dean for Enrollment Management and Marketing in market research and assessment, including research and analysis of current markets with goals of understanding trends, forecasting future directions and identifying competitors and aspirational schools, and seeking out new opportunities.
Other duties as assigned in support of JST’s mission.