Assistant Director of Provider Workforce Strategy and Administration – UF Emergency Medicine

University of Florida•Gainesville, FL

28d•Onsite

About The Position

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as the Assistant Director of Healthcare and Provider Workforce Administration. This role leads workforce strategy and operations for the Department of Emergency Medicine, ensuring 24/7/365 coverage across all practice locations. Reporting to the Vice Chair of Administrative Affairs, this role manages scheduling approximately 60 daily shifts for physicians, fellows, clinical faculty, and APPs with a focus on optimizing utilization, productivity, documentation compliance, and performance outcomes. The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Requirements

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
Progressive leadership experience in healthcare operations, physician workforce management, or academic medicine
Expertise in complex clinical scheduling and provider workforce planning in a multi-site, 24/7 environment
Experience managing physician, APP, PRN, and/or locum tenens workforce operations
Strong analytical skills with experience in workforce data, productivity metrics, and operational reporting
Proven ability to lead staff, manage teams, and oversee operational programs
Experience collaborating with physician leadership and senior executives
Knowledge of emergency medicine, acute care operations, or similar high-acuity clinical environments
Familiarity with workforce management systems, EMRs, and reporting/analytics tools
Demonstrated ability to lead process improvement, change initiatives, and operational optimization efforts

Nice To Haves

Master’s in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), or related field

Responsibilities

Manage the PRN physician group, OPS, and locum tenens operations (onboarding, integration, and utilization)
Lead workforce analytics and cross-functional projects
Oversee APP recruitment and the scribe program
Enforce timely note completion to support billing and compliance
Support strategic planning, workforce projections, and emergency preparedness
Advise on workforce policy to ensure alignment with institutional and regulatory standards
Lead strategic workforce planning for physicians, faculty, fellows, and APPs
Align workforce utilization with departmental, organizational, and patient care goals
Oversee workforce analytics and scheduling performance metrics to guide provider deployment
Lead the PRN physician group (~25% of workforce), ensuring effective deployment and integration
Drive long-term workforce planning through forecasting and staffing projections
Partner with departmental and health system leadership to align staffing with clinical priorities
Oversee provider documentation compliance, monitoring timely note completion with clinical leadership
Direct cross-functional projects to improve workforce efficiency, documentation compliance, and operational workflows
Participate in emergency preparedness and disaster response planning for provider deployment
Co-lead the Provider Workforce Clinical Scheduling and Utilization Committee with the Vice Chair of Clinical Affairs
Oversee scheduling operations ensuring 24/7/365 coverage across five clinical sites
Manage approximately 60 daily shifts across emergency, observation, and inpatient care
Oversee real-time staffing adjustments based on patient volume, acuity, and operational needs
Review and approve leave requests per guidelines while maintaining site coverage
Collaborate with the Administrator on Call and site/clinical leadership to resolve urgent staffing issues
Oversee OPS and locum tenens scheduling, onboarding, and utilization tracking
Ensure accurate implementation of faculty effort allocations and assignment changes in schedules
Coordinate scheduling workflows that reinforce timely, complete provider documentation
Lead operational reporting on staffing utilization, coverage trends, and workforce analytics
Direct recruitment, onboarding, and education processes for APPs
Supervise the departmental scribe program and associated staff
Lead special projects within provider workforce administration
Manage day-to-day PRN and locum administration, including compensation support and serving as primary liaison with staffing vendors
Drive continuous improvement in workforce operations through data analysis and process optimization
Monitor note completion trends and address barriers with clinical leadership