Assistant Director of Provider Workforce Strategy and Administration – UF Emergency Medicine

University of Florida•Gainesville, FL

30d•$105,000 - $110,000•Onsite

About The Position

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM) is seeking a motivated and experienced individual to join as the Assistant Director of Provider Workforce Strategy and Administration. This role leads workforce strategy and operations for the Department of Emergency Medicine, ensuring 24/7/365 coverage across all practice locations. The Assistant Director reports to the Vice Chair of Administrative Affairs and manages the scheduling of approximately 60 daily shifts for physicians, fellows, clinical faculty, and APPs, focusing on optimizing utilization, productivity, documentation compliance, and performance outcomes. The UF Department of Emergency Medicine is affiliated with UF Health Shands Hospital, a 1,162-bed teaching facility with a Level 1 trauma center and burn center, serving as the primary referral center for North Central Florida.

Requirements

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Nice To Haves

Master’s in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), or related field
Progressive leadership experience in healthcare operations, physician workforce management, or academic medicine
Expertise in complex clinical scheduling and provider workforce planning in a multi-site, 24/7 environment
Experience managing physician, APP, PRN, and/or locum tenens workforce operations
Strong analytical skills with experience in workforce data, productivity metrics, and operational reporting
Proven ability to lead staff, manage teams, and oversee operational programs
Experience collaborating with physician leadership and senior executives
Knowledge of emergency medicine, acute care operations, or similar high-acuity clinical environments
Familiarity with workforce management systems, EMRs, and reporting/analytics tools
Demonstrated ability to lead process improvement, change initiatives, and operational optimization efforts

Responsibilities

Manage the PRN physician group, OPS, and locum tenens operations (onboarding, integration, and utilization).
Lead workforce analytics and cross-functional projects.
Oversee APP recruitment and the scribe program.
Enforce timely note completion to support billing and compliance.
Support strategic planning, workforce projections, and emergency preparedness.
Advise on workforce policy to ensure alignment with institutional and regulatory standards.
Lead strategic workforce planning for physicians, faculty, fellows, and APPs.
Align workforce utilization with departmental, organizational, and patient care goals.
Oversee workforce analytics and scheduling performance metrics to guide provider deployment.
Lead the PRN physician group (~25% of workforce), ensuring effective deployment and integration.
Drive long-term workforce planning through forecasting and staffing projections.
Partner with departmental and health system leadership to align staffing with clinical priorities.
Oversee provider documentation compliance, monitoring timely note completion with clinical leadership.
Direct cross-functional projects to improve workforce efficiency, documentation compliance, and operational workflows.
Participate in emergency preparedness and disaster response planning for provider deployment.
Co-lead the Provider Workforce Clinical Scheduling and Utilization Committee with the Vice Chair of Clinical Affairs.
Oversee scheduling operations ensuring 24/7/365 coverage across five clinical sites.
Manage approximately 60 daily shifts across emergency, observation, and inpatient care.
Oversee real-time staffing adjustments based on patient volume, acuity, and operational needs.
Review and approve leave requests per guidelines while maintaining site coverage.
Collaborate with the Administrator on Call and site/clinical leadership to resolve urgent staffing issues.
Oversee OPS and locum tenens scheduling, onboarding, and utilization tracking.
Ensure accurate implementation of faculty effort allocations and assignment changes in schedules.
Coordinate scheduling workflows that reinforce timely, complete provider documentation.
Lead operational reporting on staffing utilization, coverage trends, and workforce analytics.
Direct recruitment, onboarding, and education processes for APPs.
Supervise the departmental scribe program and associated staff.
Lead special projects within provider workforce administration.
Manage day-to-day PRN and locum administration, including compensation support and serving as primary liaison with staffing vendors.
Drive continuous improvement in workforce operations through data analysis and process optimization.
Monitor note completion trends and address barriers with clinical leadership.