Assistant Director of Operations

Legends Global•Philadelphia, PA

2d•Onsite

About The Position

Under the leadership of the Director of Operations, the Assistant Director of Operations is responsible for the daily activities required to execute, maintain, and service the facility and/or the events. This role partners with Operations Managers, coordinates with other departments and contractors, and oversees department protocols for equipment storage and cleanliness. The Assistant Director implements and updates facility rules, regulations, department policies, and procedures, ensuring effective communication and information flow within the Operations Department. This position also oversees the maintenance of Set Up equipment and housekeeping machines, and assists the Director of Operations in budget preparation, re-forecasting, and authorizing requisitions for equipment and supplies. Additionally, the role involves yearly inventory, enforcement of laws and safety regulations, development of training programs, investigation and resolution of operational problems, and conducting staff meetings. The Assistant Director also assists in the preparation and negotiation of Service Agreements, reviews contracts, and negotiates with vendors, unions, contractors, and service providers. Oversight of preventive maintenance contracts and schedules, ensuring compliance with safety and risk management policies, and assisting with special projects like construction or remodeling are also key responsibilities. The role also plans and directs the work of outside vendors/contractors.

Requirements

Bachelor's Degree from technical college with major in Management or Maintenance Engineering; Additional experience may be substituted for education
Minimum of 2 years’ experience in Supervising or Managing in a similar facility
Supervisory experience required
Requires ability to work flexible and extended hours, including nights, weekends and holidays, in addition to normal business hours
Excellent organizational skills
Ability to prioritize and to handle multiple projects simultaneously with minor supervision
Good written, verbal and interpersonal skills required; ability to interact with all levels of staff including management
Ability to effectively supervise staff
Professional presentation, appearance and work ethic
Ability to work with limited supervision and as a team member
Working knowledge of event booking and scheduling software, spreadsheet software and word processing software and be proficient in Microsoft Word, Excel, and PowerPoint.
OSHA, CPR and First Aid certifications
Must have the physical ability to maneuver around PCC, at times, walking and/or standing up to 8-10 hours daily.
The employee is regularly required to sit for long hours; using hand to handle files, type and operate offices machines; to talk and hear on the telephone.
Specific vision abilities required by this job include close vision to handle contracts, other office correspondence, etc.

Responsibilities

Directs, supervises, and schedules the Event Set-Up Services portion of the Department.
Partners with Operations Managers in executing duties.
Coordinates the Operations activities with other departments and event-related contractors to assure facility readiness and smooth operation of events.
Oversees and reinforces department protocols for equipment storage and cleanliness of the Pennsylvania Convention Center.
Implements and updates facility rules, regulations, department policies, and procedures.
Provides clear, concise, and timely communication to General Foreman and Foreman as well as other departments.
Ensures that the Operations Department receives pertinent information for the most effective use of the facility and staffing.
Oversees maintenance of Set Up equipment and housekeeping machines.
Assists the Director of Operations in the preparation of the Annual Operating Budget and recommends a capital budget for 1-year and 5-year long-range repairs and improvements to the facility.
Assists the Director of Operations with monthly re-forecasting and hours allocations of events.
Authorizes the requisition of equipment and supplies within budget guidelines provided by the Director of Operations and the Finance Department.
Assists in the yearly inventory of all Housekeeping and Set Up equipment and provides updated records for Auditing purposes.
Has knowledge and can enforce all laws, codes, ordinances, policies, procedures, risk management, safety precautions, rules/regulations, and emergency procedures.
Assists the Director of Operations in developing Fire/Life Safety, Emergency, and OSHA Procedure training programs.
Investigates, analyzes, and resolves operational problems and complaints.
Conducts periodic staff meetings to discuss and reinforce procedures, solve problems, and provide policy changes when necessary.
Assists the Director of Operations in the preparation and negotiation of Service Agreements.
Reviews contracts for compliance with events and /or government specifications and suitability for occupancy.
Assists the Director of Operations in negotiations with vendors, unions, contractors and/or service providers.
Oversee preventive maintenance contracts, monitor preventive maintenance schedules and implement preventive maintenance programs where needed.
Ensure emergency safety and risk management policies are in compliance with all corporate and governmental regulations.
Assist the Operations and Facilities Directors in the implementation of all energy-saving guidelines.
Assist with the coordination of special projects, such as construction, remodeling, or expansion.
Plans and directs outside vendors/contractors' work to assure compliance with contracts and safety requirements.
Manages a team and provides supervision in the Changeover, Housekeeping, and Operations Departments.
Carries out supervisory responsibilities in accordance with Legends policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding; disciplining employees in conjunction with Human Resources; addressing complaints and resolving problems.