Assistant Director of Operations and Event Management

University of Southern California•Los Angeles, CA

2d•$28 - $31•Onsite

About The Position

USC Athletics is looking to hire an Assistant Director of Operations and Event Management to join our staff and student community of 600+ individuals. This role is responsible for supporting facility and event management for one or more assigned facilities and/or sports. Coordinates logistics and communications for games and events, custodial needs, and daily facility issues and upgrades. Supports event preparation, installation, and breakdown, and leads equipment inventory and storage practices. Additional requirements include knowledge of, and compliance with, NCAA, conference and university rules and regulations. Knowledge of event scheduling methods, facility use agreements and event planning processes. Ability to make quick, rational decisions. Ability to work with, exhibit sensitivity to, and understand varied racial, ethnic, disability, sexual orientation, and cultural backgrounds of community college students. Ability to communicate effectively, both orally and in writing, demonstrating advanced writing skills. Demonstrable ability to establish and maintain effective working relationships with those contacted in the course of work. Strong knowledge of standard safety practices using equipment and other requirements of workplace safety. Reporting directly to the Associate Athletic Director of Operations Facilities and Event Management, the Assistant Director of Operations and Event Management will work in collaboration with all departments within athletics. The ideal candidate will have a strong understanding of Microsoft Office, excellent communication skills, and have a strong attention to detail. Knowledge and compliance of NCAA, Big Ten Conference, MPSF and University policies, procedures, rules and regulations. Thorough knowledge and understanding of concepts, principles and practices of event and facility planning, including event design and facility maintenance. Experience with staffing and organization of events. Experience in event and facilities scheduling. Knowledge of staffing requirements related to game/event management. Strong supervisory skills – ability to hire, train, coordinate, schedule, promote and terminate subordinates. Strong oral and written communication skills. Possession of good interpersonal skills, professional tact, and the ability to interpret complex concepts. Knowledge of event related audio/visual components. Ability to: Work efficiently in a fast-paced environment while maintaining a professional demeanor. Work effectively with individuals from various ethnic, cultural and socio-economic backgrounds Establish and maintain professional relationships with Coaches, Staff and Administration Apply good judgement, discretion, and initiative in performing duties Prioritize assignments with conflicting deadlines Collaborate with internal and external departments to USC Athletics Support the USC Culture commitments of the department Stand for extended periods of time and carry/move up to 50 pounds This position serves a large student and staff population, must demonstrate a commitment to improving outcomes for a variety of populations, and is expected to contribute to the program’s demonstrated commitment to non-discrimination and equal opportunity for all. USC Athletics is committed to non-discrimination and equal opportunity. This is a non-exempt position with work expected in-person with availability to work nights and weekends. May include travel. Roles and responsibilities to include: Serves as primary and secondary event manager for assigned sports Develop and implement game/event safety and security protocols Conduct event specific briefings and planning meetings Establish communication with visiting teams, officials, game/event staff and broadcast personnel Supports event preparation, installation, and breakdown, as required Prepares budget tracking/proposals, purchase orders, and reallocation of funds from event management expenses Serves as a liaison and point of contact for various athletics department activities (e.g.,recreational sports, facility rentals, campus filming, etc.). Encourages a workplace culture where all employees are valued, value others and have the opportunity to contribute through their ideas, words and actions, in accordance with the USC Code of Ethics. Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Requirements

Bachelor’s Degree
Proficient with Microsoft Office
1+ years of experience working in intercollegiate athletic event management at the Division I level.
Valid driver's license required.
Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System.
Knowledge of, and compliance with, NCAA, conference and university rules and regulations.
Knowledge of event scheduling methods, facility use agreements and event planning processes.
Ability to make quick, rational decisions.
Ability to work with, exhibit sensitivity to, and understand varied racial, ethnic, disability, sexual orientation, and cultural backgrounds of community college students.
Ability to communicate effectively, both orally and in writing, demonstrating advanced writing skills.
Demonstrable ability to establish and maintain effective working relationships with those contacted in the course of work.
Strong knowledge of standard safety practices using equipment and other requirements of workplace safety.
Strong understanding of Microsoft Office
Excellent communication skills
Strong attention to detail.
Knowledge and compliance of NCAA, Big Ten Conference, MPSF and University policies, procedures, rules and regulations.
Thorough knowledge and understanding of concepts, principles and practices of event and facility planning, including event design and facility maintenance.
Experience with staffing and organization of events.
Experience in event and facilities scheduling.
Knowledge of staffing requirements related to game/event management.
Strong supervisory skills – ability to hire, train, coordinate, schedule, promote and terminate subordinates.
Strong oral and written communication skills.
Possession of good interpersonal skills, professional tact, and the ability to interpret complex concepts.
Knowledge of event related audio/visual components.
Ability to Work efficiently in a fast-paced environment while maintaining a professional demeanor.
Ability to Work effectively with individuals from various ethnic, cultural and socio-economic backgrounds
Ability to Establish and maintain professional relationships with Coaches, Staff and Administration
Ability to Apply good judgement, discretion, and initiative in performing duties
Ability to Prioritize assignments with conflicting deadlines
Ability to Collaborate with internal and external departments to USC Athletics
Ability to Support the USC Culture commitments of the department
Ability to Stand for extended periods of time and carry/move up to 50 pounds
Must demonstrate a commitment to improving outcomes for a variety of populations, and is expected to contribute to the program’s demonstrated commitment to non-discrimination and equal opportunity for all.

Nice To Haves

Master’s degree
3+ years of intercollegiate athletic event management experience at the Division I level.
Knowledge of and experience working in higher education preferred
Understanding of the unique culture and needs of college athletes preferred

Responsibilities

Serves as primary and secondary event manager for assigned sports
Develop and implement game/event safety and security protocols
Conduct event specific briefings and planning meetings
Establish communication with visiting teams, officials, game/event staff and broadcast personnel
Supports event preparation, installation, and breakdown, as required
Prepares budget tracking/proposals, purchase orders, and reallocation of funds from event management expenses
Serves as a liaison and point of contact for various athletics department activities (e.g.,recreational sports, facility rentals, campus filming, etc.)
Encourages a workplace culture where all employees are valued, value others and have the opportunity to contribute through their ideas, words and actions, in accordance with the USC Code of Ethics.
Performs other related duties as assigned or requested.