Assistant Director of Facilities
About The Position
The Assistant Director of Facilities supports the planning, operation, and maintenance of all organizational facilities, including the four-story headquarters building, our local veteran’s wellness center, the warehouse, and as needed for multiple satellite locations. This role assists in overseeing building systems, maintenance staff, vendor relationships, safety compliance, security adherence, and capital improvement projects to ensure all sites are safe, functional, and well maintained, while maintaining active, responsive communication and coordination with the Director of Facilities.
Requirements
- Associate or bachelor’s degree in business administration, Facilities Management, or related field.
- Minimum 5 years of experience in facilities management, building operations, or maintenance supervision.
- Knowledge of building systems, security needs and assessments, safety compliance and enforcement, and preventive maintenance practices using a CMMS system.
- Ability to manage multiple sites and coordinate staff and vendors effectively.
- Driver’s License with a clear record.
- Must have daily use of a vehicle without prior notice.
- Must be available and willing to travel to various locations and with such frequency as the need dictates.
Nice To Haves
- Experience in nonprofit, healthcare, or multi-site operations preferred.
- Any professional licenses (plumbing, electrician, etc.) are preferred but not required.
Responsibilities
- Support daily facilities operations across multiple organizational sites.
- Supervise maintenance staff and coordinate work orders, preventive maintenance, and repairs.
- Develop and maintain a daily, highly responsive, professional communication relationship with Facilities Coordinator.
- Assist with vendor management, service contracts, and facility-related procurement.
- Remain present at the start of facility projects or vendor work to ensure the scope of work is clearly established and the job is properly initiated.
- Monitor vendor activities as needed and verify that all work is completed according to organizational standards and contractual expectations.
- Post daily status of all jobs on the work order as the job progresses toward completion.
- Ensure any company equipment, access cards, or keys issued for a project are returned upon completion.
- Review and formally sign off on completed work before closing work orders.
- Help oversee building systems (HVAC, electrical, plumbing, security, and life-safety).
- Ensure compliance with safety regulations, inspections, and accessibility standards.
- Assist with budgeting, capital planning, and facility improvement projects as requested.
- Coordinate space planning, event setups, and operational logistics.
- Support emergency preparedness and response across all locations.
- Initiate action where gaps in facility care become known.
Benefits
- reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
