Assistant Director of Business Services

Clark College•Vancouver, WA

14h•Onsite

About The Position

Clark College is currently accepting applications for a full-time, 12-month, exempt Assistant Director in the Business services department. Receivable, Grants & Contracts, and Cashiering. This position supports the College's mission by supervising Accounts Payable, Accounts Receivable, Grants & Contracts, and Cashiering. These functions support the mission by paying all bills, collecting accounts receivables including tuition payments and reconciling financial aid, analyzing and implementing grants and contracts, and receipting payments for tuition and other activities. Reporting to the Director of Business Services, this position supervises and oversees the college’s daily accounting transactions for accounts payable, accounts receivable, cashiering, budgeting and grant & contract accounting. At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Requirements

Bachelor’s degree including 15 quarter or 12 semester hours in accounting AND three (3) years of relevant professional experience.
Accounting experience in a governmental agency.
Three (3) years of supervisory experience.
Experience with a complex, automated financial management system.
Experience using Microsoft Word, Excel, Outlook, Access, and specialized database systems.
Knowledge of accounting theory and practice and generally accepted accounting principles.
Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
Ability to use time and resources to complete work in a timely and accurate manner.
Excellent communication skills in interpersonal, written, and group settings.

Responsibilities

Supervise the Accounts Payable, Accounts Receivable, Grants and Contracts, and Cashiering functions for the College.
Interview and recommend selection of applicants, assign and schedule work, conduct training of staff, act upon leave requests, complete annual performance evaluations, and recommend corrective or disciplinary action as needed.
Reconcile the general ledgers accounts to validate the accuracy of outstanding accounts receivable and account payable balances.
Make adjusting entries monthly.
Oversee reconciliation of monthly bank reconciliation.
Monitor the collection of daily receipts and deposits and vendor payments.
Assure compliance with Title IV requirements, College policies and procedures, state and federal laws and regulations, and generally accepted accounting principles.
As policies and regulations change, evaluate and determine new policies that the college must adhere to and stay in compliance with.
Assure compliance with state and federal grant regulations.
Supervise fiscal staff in preparation and research of all repayments or reimbursements for Pell, SEOG, and Work Study.
Review the configuration of the college’s computerized accounting system to identify problems, provide solutions and to streamline business processes.
Identify ways to improve efficiency and make necessary configuration changes and changes to procedures for A/P, A/R, Grants and Cashiering.
Reconcile and pay college procurement cards twice a month, ensuring they are always in balance, and nothing is outstanding for more than 30 days.
Provide a reconciliation to the Director once a month.
Prepare year end closing entries and adjusting entries.
Assist in preparation of the annual budget, including entering budget into computerized systems.
Identify and correct budget errors.
Complete payroll transfers twice a month, one each payday.
Train and coach staff when implementing new procedures and/or changes.
Identify, provide, and encourage staff personal development training.
Work collaboratively with Business Services staff as well as with colleagues in other areas of the College.
Communicate fiscal procedures, both internally and externally, and determine methods of improving procedures and services.
Train and coach staff when implementing new procedures and/or changes.
Identify, provide, and encourage staff personal development training.
Maintain position descriptions, performance development plans, and performance evaluations.
Perform related duties as assigned by the Director of Business Services.
Serve as chair or member of designated College committees, councils, and teams.
Provide leadership in accordance with the Mission and Vision established by the College, furthering Core Themes and College Objectives.
Ensure areas of responsibility operate effectively within the policies and procedures of the College and applicable governing agencies.
Develop and implement policies and procedures for operating unit(s).
Train, supervise, and evaluate employees in accordance with negotiated agreements, applicable state and federal laws, and College policies and procedures.
Exercise effective stewardship over college resources.
Prepare reports and analytical materials to illustrate objectives, activities, and accomplishments of areas of responsibility.
Create a safe, bias-free working environment, which engenders respect for differences.
Work to achieve the core theme of fostering a diverse college community as established by the College.
Engage in and promote shared governance.