Assistant Director of Budget and Operations

University of Dayton•Dayton, OH

1d•Onsite

About The Position

The University of Dayton's School of Law invites qualified applicants to apply for our Assistant Director of Budgets & Operations opening! As the Assistant Director, you will be a key partner in supporting the daily operations of the Dean’s Office, including human resources, compensation, payroll, finance, and budgeting. The position will support the Director of Budgets and Operations. This is a full-time, benefit-eligible position offering a comprehensive benefits package, including health, dental, retirement, paid time off, holidays and tuition assistance. Apply today! The Assistant Director of Budget and Operations plays a key role in the administration of the day-to-day operations of the School of Law (SoL,) in the areas of human resources, compensation, payroll, finance, and budget. The Assistant Director of Budget and Operations performs advanced and confidential duties requiring broad and comprehensive experience, skill, and knowledge of the institution’s policies and procedures. Reporting to the SoL’s Director of Budget and Operations (Director,) this position performs professional duties related to compensation, finance, and personnel management to facilitate the day-to-day operations of the SoL. This position serves as the liaison between the SoL, the Office of the Provost, and the Office of Human Resources regarding matters of faculty and staff compensation management. The position interprets, monitors, and analyzes information regarding operating policies and procedures; coordinates staff and faculty compensation matters; and resolves problems that would impact the fiscal position of the SoL and its faculty and staff members. The position maintains and protects the confidentiality of personnel and compensation records and resolves administrative problems by analyzing information, identifying solutions and communicating action plans. The position gathers and analyzes budgetary data and financial information, prepares reports to illustrate findings and ensures all financial processing and financial transactions in the SoL are performed in accordance with established budgets and within UD policies/guidelines. The position assists the Director in the development of budgets and provides budget-related information through analysis and forecasting within the context of existing policies, procedures, and knowledge of SoL operations and budgetary structure. The position works in collaboration with other university personnel to ensure messaging and training on new policies and procedures is presented to SoL faculty and staff as applicable.

Requirements

Bachelor’s Degree
Three years of professional experience working in a business or budget office environment
Professional experience managing budgets and knowledge of variance analysis
Professional experience in support of financial data analysis and delivering findings
Attention to detail and focus on accuracy
Proficiency with Microsoft Office software (Word and Excel – pivot tables, formulas, and charting.)
Effective written and verbal communication skills
Ability to work quickly and accurately with a high degree of detail
Ability to read, interpret and ensure compliance with company policy with appropriate levels of initiative and judgment
Ability to prioritize workload based on time sensitivity, objectives and schedule
Ability to learn and use financial and reporting systems for effective management and reporting
Ability to maintain confidentiality of sensitive information
Ability to work cooperatively and collaboratively with constituents across the university while maintaining composure under pressure and meeting objectives under both expected and unexpected circumstances
Ability to manage multiple deliverables and meet deadlines
Ability to task switch between operations and finance
Currently authorized to work in the United States on a full-time basis.

Nice To Haves

Master’s Degree in a business-related field (Accounting, Finance, Management, Operations, Management Information Systems, etc.)
CPA, CMA or CGMA designation
Six or more years of experience working in a business or budget office environment
Multidisciplinary, practical and functional experience spanning accounting, human resources and general business operations
Demonstrated ability to engage in effective, respectful and professional interpersonal interactions with multiple constituents across all levels in an organization
Deep understanding of University of Dayton academic structures, procedures and policies regarding budget, compensation and operations
Experience proposing and implementing new or improved processes to increase efficiency and/or reduce costs
Experience with the problem resolution cycle applied to matters involving university faculty and staff hiring, compensation, travel reimbursements and other financial situations
Experience with human resource management processes
Experience with full responsibility financial management from revenue through operating margin
Success in an inclusively excellent workplace
Knowledge and sensitivity to Catholic and Marianist educational values

Responsibilities

Support the daily operations of the Dean’s Office, including human resources, compensation, payroll, finance, and budgeting.
Perform advanced and confidential duties requiring broad and comprehensive experience, skill, and knowledge of the institution’s policies and procedures.
Perform professional duties related to compensation, finance, and personnel management to facilitate the day-to-day operations of the SoL.
Serve as the liaison between the SoL, the Office of the Provost, and the Office of Human Resources regarding matters of faculty and staff compensation management.
Interpret, monitor, and analyze information regarding operating policies and procedures.
Coordinate staff and faculty compensation matters.
Resolve problems that would impact the fiscal position of the SoL and its faculty and staff members.
Maintain and protect the confidentiality of personnel and compensation records.
Resolve administrative problems by analyzing information, identifying solutions and communicating action plans.
Gather and analyze budgetary data and financial information.
Prepare reports to illustrate findings.
Ensure all financial processing and financial transactions in the SoL are performed in accordance with established budgets and within UD policies/guidelines.
Assist the Director in the development of budgets.
Provide budget-related information through analysis and forecasting within the context of existing policies, procedures, and knowledge of SoL operations and budgetary structure.
Work in collaboration with other university personnel to ensure messaging and training on new policies and procedures is presented to SoL faculty and staff as applicable.