Assistant Director of Alumni Relations

Virginia Tech • Blacksburg, VA

1d • $60,000

About The Position

The College of Engineering seeks an experienced professional with a background in event management, project management, communications, marketing, or related fields to join our team as an Assistant Director of Alumni Relations. Reporting to the Director of Alumni Relations, this position is an integral member of the college’s Advancement team. This position will be primarily responsible for providing logistical support for broad-based and targeted engagement efforts to engage multiple audiences, including the college’s more than 84,000 alumni, as well as donors and current students of the College of Engineering. Through strong organizational skills, attention to detail, and effective collaboration, this position plays a vital role in delivering well executed engagement programs that advance the mission of the College of Engineering. This position focuses on logistical planning and event execution for events and programs to ensure consistent, high-quality program delivery to strengthen engagement with the college. Working with partners across campus, the position develops on campus programs to be highlighted through university-wide engagement programs. Additionally, the role provides logistical and administrative support for the college’s Young Alumni Council, including meeting coordination and assistance with committee activities. The position ensures that all logistics align with university standards and established procedures. Coordinating promotion for engagement events, the position creates emails and collaborates with the communications team, working closely with the college’s advancement communications manager and social media manager, to successfully promote events and engage alumni. The position also manages the college’s alumni email account and the Engineering Alumni LinkedIn presence to communicate with alumni about events and engagement opportunities. The Assistant Director also contributes to advancement operations through event management in the alumni database and takes utmost care in handling confidential information. Evening, weekend, and travel commitments are required to support on-campus, as well as regional and national events. This individual is an important liaison between the college and University Advancement, departments, and external constituents and must be able to thrive in complex, collaborative environments.

Requirements

• Master’s degree, or bachelor’s degree with commensurate experience, in communications, business, marketing, or related field.
• Demonstrated experience with project management or event planning/management.
• Proven commitment to a high level of customer service.
• Ability to multitask, work independently, and pay close attention to detail in a fast-paced, deadline-oriented team environment.
• Demonstrated strong problem solving, organizational, and communication skills, including the ability to handle confidential matters.
• Demonstrated ability to work collaboratively with a team and partners, both internal and external to an organization.
• History of proficiency with a variety of computer software applications in word processing, spreadsheets, and calendar management (such as MSWord, Excel, Power Point, and MS Outlook).
• Proven ability to work evenings and weekends, as needed, and to travel for regional and national events.

Nice To Haves

• Experience interacting with or providing programming for targeted constituency, specifically for alumni and/or donors in a higher education, independent education, or nonprofit sector.
• Demonstrated experience with program development.
• Experience with volunteer management and/or client relationship experience.
• Experience managing project budgets, developing partnerships with vendors, and/or contracting services.
• Proven familiarity with university advancement operations, donor relations, and/or alumni engagement events and activities.
• Experience working within a CRM or other customer relationship database.
• History of basic graphic design skills and ability to work within established brand guidelines.

Responsibilities

• Providing logistical support for broad-based and targeted engagement efforts
• Logistical planning and event execution for events and programs
• Develops on campus programs to be highlighted through university-wide engagement programs
• Provides logistical and administrative support for the college’s Young Alumni Council
• Coordinates promotion for engagement events
• Manages the college’s alumni email account and the Engineering Alumni LinkedIn presence
• Contributes to advancement operations through event management in the alumni database

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees