Assistant Director of Advancement Operations

Florida Atlantic University•Boca Raton, FL

2d•$70,000 - $80,000•Onsite

About The Position

Florida Atlantic University is seeking an Assistant Director of Advancement Operations in Boca Raton, FL. The Assistant Director of Advancement Operations supports Central Advancement operations, talent management initiatives, and administrative functions in the Division of Institutional Advancement.

Requirements

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Responsibilities

Serve as primary administrative support to the AVP, Operations.
Carries out day-to-day operations for Central Advancement within the Division of Institutional Advancement, including talent management support.
Makes daily decisions regarding departmental needs to ensure efficient operations and workflow.
Supervises Central Advancement, student interns.
Coordinates special projects and assists with project tracking and timelines.
Provides meeting and event preparation support, including scheduling meetings, preparing agendas, compiling materials, coordinating logistics, recording and distributing meeting minutes, and ensuring readiness for internal and external meetings and events.
Assists with the coordination of major Advancement events.
Prepares, manages, and distributes correspondence, memoranda, reports, presentations, and other materials as needed.
Creates PowerPoint presentations and additional materials as needed.
Maintains organized physical and digital filing systems.
Assists with vendor communications, quotes, contracts, invoices, and purchasing processes in accordance with university policies and procedures.
Performs appropriately and responsibly with respect to highly confidential matters.
Serve as Central Advancement’s HR Partner to the Human Resources department.
Manages recruitment, onboarding, and training processes for departmental hires and student employees.
Coordinate onboarding documentation, scheduling, and operational setup for new hires.
Maintain departmental personnel records, organizational documents, and staffing resources.
Support performance management processes, staff recognition efforts, and professional development initiatives.
Coordinate internal communications related to staffing updates, operational procedures, and departmental policies.
Assist with planning and coordinating division retreats, all-staff meetings, trainings, and team engagement initiatives, including logistics, communications, materials, and event support.
Perform other job-related duties and responsibilities as assigned by the Assistant Vice President for Advancement Operations or the Vice President of Institutional Advancement.

Benefits

Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP)
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).