Assistant Director of Administration
About The Position
Temple University's Barnett College of Public Health is searching for an Assistant Director of Administration! The Assistant Director of Administration, in the Department of Communication Sciences & Disorders in the College of Public Health, will support a culture of high performance by performing multiple administrative functions requiring comprehensive knowledge, skills and experience. The incumbent will work closely with the department Chair and will be responsible for the efficient and strategic administration of the department and serve as the key liaison with external and internal constituencies on behalf of the Department Chair. The Assistant Director is expected to provide exemplary customer service to applicants, students, graduates, staff, faculty, and CPH leadership in coordinating resources, resolving issues and ensuring appropriate follow-up.
Requirements
- Bachelor's Degree and at least four years of directly related experience providing administrative support to senior management/executive administration.
- Must have experience managing departmental budgets.
- An equivalent combination of education and experience may be considered.
- Experience with academic and financial administration.
- Exceptional verbal and written communication skills.
- Strong customer service and interpersonal skills, along with the ability to interact effectively with a diverse constituent population.
- Demonstrated critical thinking skills, along with the ability to make sound business decisions.
- Ability to work independently and in a team environment.
- Strong organizational and time management skills, along with the ability to prioritize, work well and focus on simultaneous completion of multiple tasks in a fast-paced work setting.
- Ability to handle confidential information with sensitivity and tact.
- Demonstrated computer skills, and proficiency with MS Office software products.
- Demonstrated supervisory skills.
- Strong attention to detail.
Nice To Haves
- Demonstrated computer skills, and proficiency with College and department specific programs such as Cognos and E-value or comparable.
- Experience in a higher education institution.
Responsibilities
- Oversee administrative operations for the department
- Ensuring accurate budgeting and reconciliation of department accounts
- Tracking projects and due dates for the Chair and the department
- Assisting the department with recruitment, engagement and retention efforts
- Participating in onboarding activities of new faculty, staff and trainees
- Supporting department faculty committee activities related to promotion, tenure and merit
- Representing the department at campus and community events (i.e., community fairs, school-sponsored learning communities and other outreach programs)
- Participating in the development of departmental policies and procedures
- Supervising departmental support staff and student workers
- Coordinating meetings and seminars; creating meeting agendas and taking meeting minutes
- Drafting documents required by external constituents (i.e. professional organizations, accreditation commissions, and regulatory agencies)
- Preparing and formatting formal correspondence, presentations and reports, on behalf of the department
- Facilitating departmental activities that maintain an active and engaged alumni
- Enhancing the department’s website and social media presence in collaboration with the CPH Marketing and Communications department
- Arranging complex and detailed travel plans for visitors
- Compiling documents and reports for travel related meetings
Benefits
- A hybrid work schedule
- Full medical, dental, vision coverage
- Paid time off
- 11 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
