Associate Director, Human Resources

University of Washington Medical Center•Seattle, WA

1d•$80,400 - $91,980•Hybrid

About The Position

The Foster School of Business has an outstanding opportunity for an Assistant Director, Human Resources to join their team. The Michael G. Foster School of Business at the University of Washington is one of the nation’s top-ranked public business schools, serving more than 2,500 students across a broad portfolio of programs, including a top-ranked undergraduate business program, two undergraduate minors, a PhD program, and 15 MBA and specialty master’s degrees. Located on the Seattle campus, Foster benefits from strong ties to the global business community. The school is supported by more than 55,000 engaged alumni and a collaborative community of faculty and staff dedicated to advancing business education, research, and student success. Reporting to the Sr. Director of HR Operations, the Assistant Director, Human Resources for the Foster School of Business carries out professional level administrative management responsibilities to enable accurate, efficient, and comprehensive HR activities across the Foster School community. This position provides professional expertise in a comprehensive range of HR responsibilities and provides HR advice to supervisors and leaders. This position is responsible for developing, improving, and managing central human resources programs and systems within the Foster School. The Assistant Director, Human Resources will use independent judgement to evaluate the systems and programs currently in place, then develop, implement, and manage solutions which enable the fulfillment of complex faculty, staff, and student organizational needs. This position works with multiple levels of faculty and staff within the unit to ensure accuracy, completeness, and timeliness of information to facilitate important organizational decisions and actions. This position’s ability to respond to emerging needs, develop solutions, make improvements, and manage work directly contributes to the success of the Foster School.

Requirements

Bachelor’s degree in human resource management, business administration, or related field.
A minimum of four years’ progressively responsible HR experience.
At least one year experience with a large organization.
Proven leadership, communication, team building, and problem-solving capabilities.
Using superior judgement, tact, and discretion are a necessity.
Accuracy, efficiency, flexibility, and the ability to serve multiple stakeholders, while working within UW regulations and policies.
Proven ability to deliver responsive, high-quality support.
Experience providing HR operational support with the Workday HR system.
High degree of proficiency with the Microsoft Office suite.

Nice To Haves

Solid understanding of both Federal and Washington state laws related to human resources.
Ability to interpret and communicate complex policies and procedures.
Excellent oral and written skills.
Strong customer service orientation.
Ability to work effectively with various levels of leaders, faculty, and staff to provide executive and actionable advice.
Experience working with highly confidential information, taking appropriate action to maintain confidentiality.
Ability to work independently with exceptional organizational, planning, time management skills and initiative.
Ability to work on large, complex projects in a deadline driven environment; demonstrated ability to realize/achieve stated goals without instruction.
Proven ability to work as a member of a team and to lead teams to successful outcomes.

Responsibilities

Manage the recruitment and hiring of staff in partnership with campus recruitment partners and hiring managers.
Support the development of position descriptions; conduct compensation analyses and reviews in partnership with the Sr. HR Director, unit leaders, and central HR Compensation Office.
Provide guidance to hiring units for recruitment, interviewing, and selecting candidates; participate in the hiring process as needed or requested.
Manage personnel requests for position reviews; review, analyze, and approve position reviews, in-grade salary increases, temporary pay, and other compensation actions.
Provide recommendations to the Sr. HR Director as needed.
Work with hiring units regarding job classifications (workforce planning), position responsibilities, and salary ranges.
Assist with the development of position descriptions, both classified and professional staff positions.
Submit and manage the necessary Workday transactions to facilitate all aspects of recruitment, hiring, compensation, time and absence, position management, and termination.
Review and approve Workday requests.
Ensure the correct business processes and timelines are followed according to the expectations of payroll, central campus, and the School and departments.
Maintain a thorough understanding of Workday transactions and functionality, including initiation, approvals, process-flows, downstream impacts, and business consequences.
Develop and maintain the Foster HR web content for the external Foster website and the internal intranet site.
Create content objectives and a project plan that delivers updated information, and is consistent with other Foster School and UW sites and policies.
Responsible for the development, delivery, and overall success of the Foster onboarding and off boarding programs.
Harmonize Foster’s on/off boarding to compliment UW-wide programs.
Responsible for the management and maintenance of the Foster HR file systems for staff.
Review and ensure accuracy and completeness of human resource documents and the filing of employment forms, job search files, and other forms/paperwork (required trainings, telework and professionalism policy), maintaining strict confidentiality and using UW file retention schedules.
Lead unit-specific programs or initiatives that enhance the Foster community, employee experience or assist Foster in participating in UW-wide events or requirements, including: Staff Excellence Awards, Emerging Leader Award, UW Combined Fund Drive (UWCFD), Dean’s Budget Approvals, Annual Hazing Prevention Training Compliance.
Provide leadership and oversight for two subcommittees dedicated to advancing employee professional development, community engagement, and wellness initiatives.
Direct and coordinate the work of the two subcommittees to ensure alignment with program objectives and the strategic priorities of the Foster School.
Manage the program budget, including regular review, reconciliation, forecasting, and financial planning to support events, trainings, and professional development opportunities.
Establish annual goals, benchmarks, and performance measures to guide program growth and assess impact.
Oversee the successful planning and execution of recurring events and initiatives, including Faculty and Staff Summer Celebration; Winter Celebration; Monthly Foster community mixers; and monthly professional development sessions.
In partnership with the Foster HR Director, provide employee relations support and resources to managers and staff, work with UW HR Campus Partners when appropriate.
Provide employee relations support including but not limited to performance management, complaint resolution, and performance reviews.
In partnership with the Foster HR Director, stay apprised of labor contract agreements to provide information and guidance to supervisors and managers to ensure consistent application of contract terms and conditions.
Provide services as requested with special projects and other duties as needed by the School and Department.
Attend professional and personal development opportunities for identified needs.
May supervise or lead student employees, providing leadership, training, and mentorship.