Assistant Director, Fund Administration and Reporting

USNA Alumni Association & Foundation•Annapolis, MD

1d•$65,600 - $82,000•Onsite

About The Position

The Strategy, Analytics, and Reporting (STAR) team drives strategic fundraising, engagement and operational insight for the U.S. Naval Academy Alumni Association and Foundation (USNAAA&F). Our vision is to serve as trusted collaborators and innovators in advancing the Foundation's mission and supporting the Strategic Plan 2030 for the Naval Academy and the Brigade of Midshipmen. The Assistant Director, Fund Administration and Reporting plays a key role in ensuring that philanthropic funds are properly categorized, managed, and reported to internal and external stakeholders. This position provides oversight of fund coding and reporting, helping ensure that each fund is used in accordance with its intended purpose and donor intent. The role also partners closely with Treasury, Development, and Yard leadership to support responsible fund utilization, transparency, and stewardship. This position sits within a collaborative, mission-driven, and data-informed environment, where team members are committed to excellence, integrity, and innovation.

Requirements

Bachelor's degree or equivalent experience in nonprofit management, finance, business administration, or a related field.
Minimum of 3 years of experience in nonprofit fund management, finance, advancement operations, or data/reporting.
Strong analytical, project management, and problem-solving skills.
Excellent written and verbal communication abilities.
Demonstrated experience with fundraising databases (Blackbaud CRM preferred) and Microsoft Office 365 tools.
Commitment to accuracy, integrity, and professional growth.

Nice To Haves

Understanding of CASE and higher education philanthropy standards preferred.

Responsibilities

Collaborate with STAR leadership and Treasury to document and maintain fund management policies and reporting protocols.
Develop and maintain a standardized system for fund categorization and coding aligned with campaign priorities, VSE standards, and the Naval Academy's Strategic Plan 2030.
Oversee the fund and designation inventory in the CRM, ensuring accuracy in fund status, purpose, spending availability, and supporting documentation.
Work with the Regional Development team and Donor Experience and Strategy team to review and edit gift agreements for major and leadership gifts ensuring the gift agreement conforms to our fund administration standards.
Coordinate fund activation and inactivation processes, ensuring that changes are reflected across systems and communicated to relevant teams.
Serve as liaison with the Yard Comptroller's Office to ensure alignment on fund categories, spending policies, and reporting requirements.
Generate recurring and ad hoc reports on fund balances, cash flow, and utilization by priority and department.
Monitor pledge balances and projected cash flow to assess funding sufficiency and recommend actions when adjustments are needed.
Prepare dashboards and analytics for internal review meetings with Foundation and Yard leadership.
Partner with Development and Donor Relations to ensure accurate and timely stewardship reports.
Oversee the accuracy of designation data within the CRM, ensuring complete and accurate fund documentation.
Participate in data governance initiatives to strengthen enterprise-wide reporting and decision-making.

Benefits

medical
dental
vision
an FSA
an HSA
a fully-vested 403(b) retirement plan with employer matching
22 days of accrued paid time off (PTO) per fiscal year
14 paid holidays per calendar year
group life insurance
short-term & long-term disability
identity theft protection
annual opportunities for professional development
use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools)
category II eligibility for employee children to apply to the Naval Academy Primary School