Assistant Director for Facilities and Safety, PRI

University of Illinois Urbana-Champaign•Urbana, IL

9d•Hybrid

About The Position

The Prairie Research Institute (PRI) at the University of Illinois Urbana-Champaign is seeking an Assistant Director for Facilities and Safety to join its Executive Leadership Team. This role will provide leadership and oversight for the institute's facilities, environmental health and safety, emergency preparedness, and operational risk management programs. The successful candidate will establish organizational priorities and develop strategies to promote a safe, compliant, and sustainable work environment. Responsibilities include overseeing facilities operations, capital improvement and maintenance initiatives, and ensuring compliance with all applicable regulations. The position aims to advance PRI's facilities infrastructure and safety culture through strategic planning, operational leadership, and collaboration, ensuring that the institute's physical assets and work environments effectively support its mission of advancing interdisciplinary research.

Requirements

Bachelor’s degree in engineering, science, or safety related discipline. Alternate degree fields will be considered/accepted depending on the nature and depth of the experience as it relates to this position.
A minimum of five years of safety and facilities related experience.
Valid driver’s license.
Knowledge of regulations, laws, and policy related to facilities and safety.
Ability to interact effectively with both internal and external constituents.
Effective communication, personal relations, collaboration, organizational, teamwork, and leadership skills.
Demonstrated ability to perform effectively in a diverse and fast-paced work environment consisting of multiple and changing priorities with stringent deadlines, under minimal supervision.
Attention to detail, sound judgment, and strong conflict resolution skills.
Proficiency in commonly-employed software and databases.
Ability to define and streamline processes and procedures.
Ability to think strategically and react quickly in a dynamic environment.
Ability to effectively manage substantial fiscal resources.
Project management experience.

Nice To Haves

Master’s degree in engineering, science, or safety related discipline.

Responsibilities

Serve as a key member of the Executive Director’s leadership team, providing strategic vision and expertise in all aspects of the facilities portfolio.
Advise the Office of the Executive Director on Institute-wide facilities, space, capital, and operational planning, including long-range priorities, major investments, and emerging infrastructure needs.
Collaborate with PRI leadership, campus partners, and external agencies to develop policies, programs, and best practices that support research, teaching, and administrative operations.
Provide executive oversight for the facilities and safety portfolio, including shipping/receiving, garage/shop, fleet maintenance and operations, capital planning, facilities management, and related support functions.
Translate PRI strategic priorities into an Institute-wide facilities, safety, and operational risk agenda, establishing priorities across the Scientific Surveys and advising the Executive Director on tradeoffs, sequencing, and resource allocation.
Establish governance, performance goals, and reporting for the facilities and safety portfolio; regularly assess progress, service effectiveness, major risks, and emerging needs for PRI leadership.
Lead cross-Survey prioritization of significant facilities, space, safety, and operational investments to ensure transparent decision making and alignment with PRI's research mission and long-range plans.
Identify enterprise-level operational vulnerabilities and continuity risks and sponsor coordinated mitigation strategies that protect people, research programs, critical assets, and essential operations.
Provide leadership and guidance to safety and facilities representatives across PRI's scientific surveys to promote collaboration and consistent safety practices.
Lead the performance, development, and engagement of facilities portfolio personnel through coaching, mentoring, and effective supervision.
Develop and oversee budget and program expenditures in coordination with the Executive Director and the Associate Director for Budget and Management.
Act as an institute-level liaison between PRI and campus units, external agencies, vendors, and service partners on significant facilities, safety, and operational matters.
Lead collaboration with Facilities and Services and Capital Projects departments to oversee the planning, design, execution, closeout, and successful completion of capital improvement, renovation, and infrastructure projects.
Provide strategic oversight of facilities-related procurement activities to ensure appropriate specifications, competitive sourcing, cost-effective purchasing, and lifecycle value.
Develop and maintain a comprehensive, multi-year facilities and capital plan for PRI that integrates space needs, renovation and renewal, deferred maintenance, infrastructure modernization, equipment and utility requirements, and anticipated program growth.
Establish and maintain an Institute-wide inventory and condition assessment of PRI facilities and major physical assets, including laboratories, offices, field stations, shops, storage areas, and specialized research infrastructure; track condition, utilization, criticality, deficiencies, and lifecycle needs.
Lead space planning and utilization efforts across PRI, including evaluation of new space requests, relocations, consolidations, shared-use opportunities, renovations, and future capacity needs.
Develop and apply a transparent framework for prioritizing facilities and capital investments based on mission criticality, safety and compliance, research continuity, facility condition, lifecycle cost, strategic value, and available resources.
Translate approved priorities into project scopes, requirements, preliminary budgets, schedules, and implementation plans; monitor progress, costs, risks, and stakeholder needs through project completion.
Coordinate with Facilities and Services and other responsible units on preventive maintenance, repair, renewal, utilities, building systems, and lifecycle planning to reduce deferred maintenance and protect continuity of critical research operations.
Anticipate infrastructure requirements associated with new research programs, major instrumentation, emerging technologies, personnel growth, and strategic initiatives and incorporate those requirements into long-range planning.
Integrate sustainability, energy efficiency, resilience, accessibility, and appropriate environmental performance considerations into facilities planning and capital decision making.
Maintain facilities, space, project, and asset records and develop dashboards or other decision-support tools that enable PRI leadership to monitor portfolio condition, utilization, project status, risks, costs, and future investment needs.
Coordinate facilities planning and operational support across PRI's geographically distributed locations throughout Illinois, recognizing the distinct requirements of campus facilities, laboratories, field stations, offices, shops, and other specialized operations.
Proactively advance PRI’s safety culture, safety policies, and safety procedures by addressing the wide-ranging current and potential needs of PRI constituents (scientists, administrators, staff, and students) and their scientific surveys including field and laboratory research safety, instructional field and laboratory safety, occupational safety, public safety, emergency planning, and safety compliance.
Lead PRI's comprehensive safety program by setting priorities, directing program development, overseeing the PRI Safety Committee, and guiding safety policies and initiatives across PRI and its scientific surveys.
Foster strategic partnerships with campus, local, state, and federal safety organizations to advance PRI's safety priorities, strengthen collaboration, and support organizational safety objectives.
Provide departmental leadership and oversight for Clery Act compliance.
Serve and/or lead the PRI Safety Committee.
Travel periodically to field stations and offices throughout the state to support facilities related matters and conduct safety compliance meetings, assessments, and training.
Perform other duties in order to further the mission and goals of the Surveys, PRI, and the University of Illinois.
Complete required administrative documentation, compliance-related forms, certifications, and mandatory training programs accurately and within established deadlines.
Keep abreast of developments in this discipline.