Assistant Director Finance and Administration - Pharmacy

Temple University•Philadelphia, PA

4d•$58,000 - $73,140•Onsite

About The Position

Temple University's School of Pharmacy is searching for an Assistant Director of Finance and Administration. This position reports to the Assistant Dean for Finance and provides comprehensive financial, administrative, and operational oversight for the School of Pharmacy. The role supports the planning, management, monitoring, and analysis of the School’s financial resources, including operating, sponsored research, and other designated funds. The Assistant Director serves as a key financial and administrative resource to school leadership, faculty, and staff, providing financial analysis, reporting, budget monitoring, and recommendations to support sound fiscal management and informed decision-making. The position is also responsible for the post-award financial and administrative management of sponsored research, ensuring accuracy, timeliness, proper documentation, and compliance with University and sponsor requirements. In addition to financial and sponsored research responsibilities, the Assistant Director oversees and coordinates administrative functions such as payroll and timekeeping, faculty and staff contract and salary-related processes, purchasing approvals, account access, and financial reporting. The position is responsible for student scholarship award tracking and reporting. It also develops and implements policies, procedures, and business processes to strengthen internal controls, improve operational efficiency, and ensure compliance. The Assistant Director acts as a liaison between School of Pharmacy leadership, faculty, staff, and central administrative offices, communicating financial and operational information, coordinating work, and providing guidance. The position exercises independent judgment in analyzing financial and administrative matters and makes recommendations to leadership. This position is expected to be a full-time, on-site, in-person position.

Requirements

Bachelor’s degree and at least four years of directly related experience.
Thorough knowledge of generally accepted accounting principles, accounting processes, procedures, and financial controls
Demonstrated ability to collect and analyze data, evaluate information, and present findings and recommendations.
Demonstrated organizational, interpersonal, and prioritization skills.
Must be able to work with a diverse population of faculty, staff, and other external contacts.
Must have great attention to detail and sound judgments with the ability to multitask and make independent decisions for complex issues.

Nice To Haves

An equivalent combination of education and experience may be considered.

Responsibilities

Reviews, analyzes, and reconciles cost center reports, operating funds, sponsored research accounts, and other financial activity to ensure accuracy, proper classification, appropriate expenditures, and compliance with University policies and applicable funding requirements.
Provides ongoing financial management and oversight of School of Pharmacy operating and sponsored research funds, including monitoring expenditures, available balances, commitments, payroll activity, and projected financial needs.
Manages and conducts post-award financial and administrative review for sponsored research throughout the School of Pharmacy, ensuring expenditures and financial activity are consistent with approved budgets, award terms, University policies, and sponsor requirements.
Reviews and processes sponsored research transactions, including effort reporting, journal entry transfers, payroll adjustments, purchasing activity, cost transfers, account corrections, and other financial adjustments.
Monitors faculty research accounts and prepares monthly account summaries, financial reports, and analyses to assist faculty and school leadership in monitoring expenditures, balances, commitments, and available resources.
Provides financial guidance and support to faculty, administrators, and staff regarding sponsored research expenditures, operating budgets, purchasing, payroll, account management, and University financial policies and procedures.
Reviews and approves TUmarketplace purchasing activity and supply and equipment orders to ensure appropriate funding, proper authorization, budget availability, and compliance with University procurement requirements.
Monitors the financial and administrative management of research-related activities, including animal laboratory expenses and other specialized expenditures, ensuring appropriate account coding, documentation, and funding sources.
Establishes and maintains administrative and financial access for new sponsored awards and ensures appropriate system access for faculty and staff based on assigned responsibilities.
Assists School of Pharmacy leadership with the development, monitoring, and administration of annual operating budgets and provides recommendations regarding resource allocation, expenditures, and financial priorities.
Prepares recurring and ad hoc financial reports, forecasts, analyses, and presentations for the Assistant Dean, school leadership, faculty, and other stakeholders to support financial planning and decision-making.
Identifies financial discrepancies, operational issues, and process deficiencies; researches root causes; and recommends corrective actions and process improvements.
Responsible for student scholarship award tracking and reporting along with assuring the defined award criteria are documented and met.
Develops, implements, and maintains departmental policies, procedures, internal controls, and business processes related to financial and administrative operations, ensuring alignment with School of Pharmacy and University policies and strategic objectives.
Serves as a key liaison between School of Pharmacy leadership, faculty, staff, sponsored research personnel, and central University administrative offices regarding financial, payroll, purchasing, sponsored research, and administrative matters.
Advises faculty and staff regarding financial and administrative requirements and serves as a resource for interpreting and applying University policies, procedures, and sponsor requirements.
Coordinates and oversees the preparation and processing of Non-Tenure-Track contract renewals, Tenure-Track contracts, summer salary correspondence, non-"10" fund summaries, and other faculty-related financial and administrative documentation.
Reviews and approves guest access requests and other administrative transactions in accordance with University policies and established School of Pharmacy procedures.
Reviews and approves bi-weekly payroll and oversees time collection processes to ensure accurate and timely submission of payroll information.
Monitors payroll expenditures against applicable operating and sponsored research funding and identifies and resolves discrepancies or funding issues.
Coordinates with Human Resources and other University offices regarding faculty and staff appointments, compensation, payroll, contracts, and related administrative matters.
Supports audits, financial reviews, sponsored research monitoring, and other compliance activities by providing requested documentation, reports, reconciliations, and financial information.
Assists with the development and implementation of new administrative processes, systems, and procedures designed to improve efficiency, strengthen internal controls, and enhance customer service.
Evaluates existing financial and administrative processes and recommends opportunities to streamline workflows, eliminate inefficiencies, improve reporting, and strengthen operational controls.
Coordinates multiple financial and administrative activities simultaneously, prioritizing work based on deadlines, financial impact, compliance requirements, and the needs of school leadership, faculty, and staff.
Exercises independent judgment in resolving complex financial and administrative issues and escalates significant or high-risk matters to the appropriate school or University leadership.
Provides training, guidance, and procedural support to faculty and staff regarding financial systems, purchasing processes, sponsored research requirements, payroll procedures, and administrative policies.
Maintains current knowledge of University financial policies, sponsored research requirements, procurement procedures, payroll processes, and applicable regulatory and sponsor requirements.
Performs other duties as assigned.