Assistant Director, Facilities, Operations and Event Management

California State University, Long Beach•Long Beach, CA

6d•$4,908 - $7,150•Onsite

About The Position

Working independently, the Assistant Director of Facilities, Operations and Event Management provides leadership in the planning, coordination, and execution of NCAA Division I athletic contests, special events, campus activities, and external rentals while supporting the daily operations, maintenance, and readiness of Athletics facilities. The position serves as a primary liaison with campus departments, vendors, coaches, and external partners to ensure facilities are maintained in a safe, functional, and event-ready condition while delivering exceptional game and event operations.

Requirements

Equivalent to a Bachelor's degree in a related field and two years of related experience required.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Must reside in the State of California upon date of hire.
Must complete a background check (including a criminal records check) satisfactorily.
Must comply with the California Child Abuse and Neglect Reporting Act.
Must maintain a working knowledge of NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations.

Nice To Haves

Experience with event and/or facility operations
Previous supervisory responsibilities
Knowledge of EMS or equivalent scheduling software
Ability to develop, analyze, and implement policies and procedures related to facility operations
Ability to effectively plan, organize, coordinate, and perform work in environments with numerous competing priorities under the direction of the General Manager
Skilled in training others on new processes and procedures
Skilled in providing work direction
Skilled in fostering a collaborative work environment
Strong organizational, time management, communication, and customer service skills
Highly adept at multitasking
Flexibility to work evenings and weekends as needed

Responsibilities

Provides leadership for the planning, coordination, and execution of all NCAA Division I home contests, conference and NCAA championships, special events, and external rentals. Oversees event staffing, logistics, payroll, customer service, security coordination, facility setup and turnover, and operational execution while ensuring compliance with university, conference, and NCAA requirements.
Coordinates the day-to-day operational readiness and maintenance support of Athletics facilities by identifying maintenance needs, coordinating repairs, monitoring facility conditions, and working collaboratively with Facilities Management, contractors, and vendors to ensure facilities remain safe, functional, and event ready. Assists with preventive maintenance planning, equipment maintenance, deferred maintenance tracking, and operational improvements.
Recruits, trains, schedules, supervises, and evaluate event supervisors, student assistants, and casual workers while coordinating payroll, purchasing, contracts, scheduling, operational documentation, and administrative processes supporting Athletics events and facility operations.
Coordinates facility scheduling for Athletics programs, campus departments, and external users while serving as the primary operational liaison with coaches, vendors, campus partners, visiting teams, officials, and event clients. Develop operational schedules and resolves facility conflicts to maximize facility utilization.
Assists with operational budgets, procurement, contract administration, inventory management, and departmental projects while supporting facility improvement initiatives and recommending operational enhancements that improve efficiency, safety, and customer service.