Assistant Director, Experiential Education

University of Chicago•Chicago, IL

1d•$72,250 - $93,500•Onsite

About The Position

The Assistant Director of Experiential Education, reporting to the Director of Experiential Education, will manage critical operational functions within Career Advancement. This includes student payments, vendor relations, and merit scholarship administration, ensuring the accurate and timely execution of financial transactions. The role will also leverage previous industry expertise to prepare students for professional success through employer outreach, one-on-one advising and coaching, workshop and program facilitation, and support for program administration, reporting, and analytics. The Assistant Director will contribute to experiential learning initiatives through employer engagement, event planning, logistical coordination, and student communications. Additionally, the Assistant Director will provide individualized career advising to first-year students, assisting them with job searches, developing strong application materials, and building early career readiness. The ideal candidate will be highly organized, student-centered, and solutions-oriented, with a strong commitment to customer service and collaboration. This position requires an adaptable professional who thrives in fast-paced environments, builds strong relationships with internal and external partners, and contributes to process improvement and operational excellence across the department.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
Proficiency with data entry, administrative workflows, and learning new systems.
Outcomes-driven and action-oriented attitude.
Multitask, meet deadlines, and work successfully and positively in a fast-paced environment.
Adaptable and able to shift priorities, as needed, to ensure student outcomes and manage leadership priorities.
Self-starter who works proactively to solve complex problems.
Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
Strong coaching or counseling skills.
Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
Develop and deliver presentations; communicate to large groups as well as one-on-one with students, senior management, faculty, and alumni.
Develop strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
Problem-solving and reasoning, critical thinking and decision-making skills.
Exemplary organizational skills and attention to detail.
Maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Supports the administration of student payments, including those related to internships, stipends, scholarships, and other financial programs.
Assists with vendor payments and purchase orders, working closely with team members and under the guidance of the Director to ensure processes are handled efficiently.
Helps coordinate the administration of merit scholarship awards.
Tracks student placements, supports payment processing, and assists in communicating with scholarship recipients.
Responds to routine staff questions and escalates complex inquiries to senior team members as needed.
Maintains and organizes data related to student payments, scholarships, and program participation.
Assists with generating reports and tracking key metrics for leadership.
Conducts one-on-one career advising sessions with first-year students, providing tailored guidance on resumes, cover letters, job search strategies, and career exploration.
Acts as a resource for students, connecting them with additional career services as needed to support their professional development and readiness.
Communicates frequently with students to share opportunities and help them stay on track for success.
Proactively identifies opportunities to ensure students are prepared for and receive career development opportunities.
Manages and maintains efficient methods to track student data, quantify student engagement, and report on student outcomes.
Tracks student progress in securing a job or internship using Salesforce.
Provides support as necessary for data management and analytics, correspondence, and reporting to senior leadership and other constituents.
Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers.
Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
Performs other related work as needed.