Assistant Director, Event Management & Championships

Army West Point Athletic Association • West Point, NY

2d • Onsite

About The Position

The Assistant Director, Event Management & Championships contributes to the Internal Operations team in the areas of event management, football game, football gameday operations, the planning and execution of NCAA and conference championships, game and facility scheduling, game contracts, camps, and other duties as assigned. This position is charged with working independently as well as collaboratively on athletic events, projects, and initiatives throughout the Internal Operations department. This individual is responsible for communicating with executive staff members, coaches, cadet-athletes, visiting teams and officials, and other Army West Point Athletic Association Inc. (“AWPAA”) and United States Military Academy (“USMA”) constituents in a professional, personable, and highly respectful manner. Acting as an extension of the Assistant Athletics Director, Event Management & Championships, this position has a high scope of impact. The employee must coordinate with coaches and various staff members from within the Army West Point Athletic Department (“AWPAD”) and USMA, coaches and staff from visiting teams as well as game officials and representatives from the applicable conference league office. In conjunction with the assigned sport administrator, this individual will serve as the on-site representative and event manager at athletic contests on behalf of the Assistant Athletic Director, Event Management & Championships. All decisions associated with designated responsibilities, will be made in conjunction with the Assistant Athletics Director, Operations & Event Management and the Senior Associate Director, Internal Operations.

Requirements

• Bachelor’s degree or equivalent combination of experience and education may substitute.
• 2 years of relevant work/ graduate program/ internship/ volunteer experience within an intercollegiate athletics department or professional team.
• Excellent organizational, written, and oral communication skills.
• Demonstrated project and event planning and execution experience.
• Able to build and maintain relationships.
• Demonstrated initiative, well-developed problem-solving skills.
• Ability to assess, prioritize and execute an array of important tasks around shared priorities.
• Advanced skills using a variety of Microsoft Office products.
• Demonstrate good judgment and ability to respond quickly and deal successfully under pressure in an open and public environment.
• Commitment to compliance with campus, conference and NCAA rules and policies
• Leads by example with high personal expectations, character, and appropriate advocacy for AWPAA’s interests.
• Able to work nights, weekends, and holidays with some travel.
• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Nice To Haves

• Master’s degree or higher, or equivalent combination of education and experience may substitute.
• Experience working in collegiate athletic event management and game operations.
• Experience in planning and executing league/conference championships.
• Experience working in athletics operations.
• Experience working in a university environment.

Responsibilities

• Serve as the primary event manager for assigned sports as designated by the Assistant Athletic Director, Event Management & Championships.
• Coordinate with visiting teams, game officials, facilities staff, event support staff, and other necessary personnel for assigned athletic events.
• Prepare and distribute game notes, visiting team information, officials’ information, operational timelines, and other event-related materials for assigned events.
• Coordinate event setup and breakdown, including signage, credentials, field/court setup, locker rooms, officials’ areas, hospitality, and other event-related needs.
• Collaborate with key internal and external constituents, including USMA and United States Army Garrison, who contribute to the operation of home intercollegiate athletic events.
• Serve as a liaison with athletic communications, marketing, ticketing, facilities and other support units for assigned events.
• Serve as the secondary event manager for events as required.
• Lead the preparation and management of the master sports calendar for the athletic department, including the execution of required game contracts.
• Assist with the assignment of game officials and the processing of related invoices and payments.
• Assist in the management and oversight of third-party contractors hired to support home competitions.
• Assist with post-event follow-up, including incident reporting, vendor feedback, invoices, and operational improvements.
• Assist in the planning and execution of neutral-site competitions, including, but not limited to, Army-Navy Football and Bowl Games.
• Assist in the planning and execution of outside user events (i.e., concerts, graduation, professional team visits).
• Assist the Assistant Athletic Director, Event Management & Championships with football gameday operations, including, but not limited to, stadium operations, traffic, parking, shuttles, golf carts, signage and coordination with internal and external support units.
• Assist with the preparation and execution of football gameday timelines, staffing plans, operational checklists, and postgame follow-up.
• Lead the planning and execution of NCAA and conference championships.
• Assist with championship manuals, bid materials, facility walkthroughs, staffing plans, parking plans, team packets, credentials, hospitality, signage, and NCAA/conference requirements.
• Coordinate with conference and NCAA representatives, participating teams, officials, and internal departments to support successful championship operations.
• Collaborate with key internal and external constituents, including USMA and United States Army Garrison, who contribute to the operation of championship events.
• Assist in ongoing and future strategic initiatives in support of internal operations.
• Communicate with internal and external stakeholders to ensure the success of assigned initiatives.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level