Assistant Director Emergency Management

Tufts University•Medford, MA

About The Position

The Department of Public Safety exists to support the goals of the university – teaching, research and patient care – by fostering a safe and secure environment in which members of the Tufts community can learn, work and live. The Office of Emergency Management seeks to minimize the effects of disasters and help the university to remain focused on its chief goals by administering a university emergency management program to prevent hazards; mitigate risks; and prepare for, respond to, and recover from major incidents.

Requirements

Bachelor's Degree or equivalent education or equivalent experience
At least five years of experience in emergency management, preferably in a higher education setting
Strong facilitation, instructional, and presentation skills
Demonstrated initiative, ability to work with others, and come up with innovative and creative solutions to problems
Ability to work independently and organize time effectively
Ability to advance ideas through different levels in the organization
Ability to work effectively across operating units, effectively influencing others
Excellent written and verbal communication skills
Attention to detail
Strong project management skills with the ability to manage large, complex projects involving multiple work streams and stakeholders
Knowledge of the National Incident Management System (NIMS) and Incident Command System through minimum certification in ICS 100, 200, 300, 700, 800
Knowledgeable in systems administration, proficient in the use of Microsoft Office suite
Current and valid Motor vehicle operator’s license with no major infractions or violations
Associate Emergency Manager (AEMTM) or state-level certified emergency manager (must obtain within first full calendar year of employment)
Knowledge of the National Incident Management System (NIMS) and Incident Command System through minimum certification in ICS 100, 200, 300, 700B, 800C

Nice To Haves

Certified Emergency Manager (CEM)
Certified Business Continuity Professional (CBCP)
Certificate of Business Continuity Institute (CBCI)

Responsibilities

Assume a leadership role in the Emergency Management program's activities to prepare for disasters and sustain critical operations and mission continuity.
Develop relationships with administrators and operations personnel throughout the university, developing stakeholder-engaged planning, training and exercises designed to evaluate plans and build preparedness, and assess the management of resources used in emergency response.
Act as the successor to the Director as Emergency Manager during major incident response.
Convene stakeholders in the continuing development, evaluation, and maintenance of written plans for emergency operations, continuity of operations (university and department-level), resource management, threat and risk identification, long-term hazard mitigation planning, and resilience building.
Ensure plans are in compliance with Emergency Management Accreditation Program (EMAP) standards, appropriate documentation is maintained, and annual reports are submitted.
Support the Director of Emergency Management in providing regular updates and reports to the Vice President for Operations, the Executive Director of Public Safety, and when requested, to University Officers and Trustees regarding the status of the university's emergency preparedness.
Plan and deliver training and exercises, focusing on evaluating plans and sustaining capabilities necessary to cope with disasters caused by the hazards identified that will or may affect Tufts University.
Develop after-action reports and corrective action plans for exercises and actual incident response.
Track the implementation of corrective actions and improvement plans.
Foster strong relationships and liaise with partner institutions of higher education, local, state, and national agencies on emergency and resiliency planning to enhance collaborative emergency preparedness and response capabilities.
Lead education and outreach efforts, including physical and digital media, to inform and prepare members of the Tufts community in the prevention of hazards and coping with disasters.
Assure the ongoing management of resources – technological and material – used in emergency response, including Emergency Operations Centers, virtual coordination tools, warning platforms, equipment, supplies, vendor contracts, and mutual aid.
Evaluate and implement solutions to enhance situational awareness and response capabilities.
Lead the process of training and testing the emergency management notification systems; TuftsAlert and Alertus.
Serve as the backup to the Director of Emergency Management, as the senior university official responsible for directing the work of the Emergency Operations Center (EOC) in the event of an emergency impacting the university.
Support the university in response to major planned or unplanned incidents by serving in the Emergency Operations Center in any necessary capacity, including the role of Emergency Manager.